Other ministerial orders

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

PhD OrderBekendtgørelse om ph.d.-uddannelsen ved universiteterne og visse kunstneriske uddannelsesinsitutioner

Bekendtgørelse om digital kommunikation for universiteterne

Bekendtgørelse om digital kommunikation ved ansøgning om optagelse på videregående uddannelse

Talentbekendtgørelsen, with later amendments – Bekendtgørelse om talentinitiativer på de videregående uddannelser på Uddannelses- og Forskningsministeriets område

Administrative procedures and study boards

CBS-staff should also see the Danish page.

Guidelines regarding students’ right to file a complaint about decisions made by study boards, programme directors and programme administration

In pursuance to the Danish University Act (order no. 695 of 22 June 2011), the following shall apply to the right to file a complaint about the decisions of study boards, programme directors and programme administration:

I. Study board decisions
S. 18,4,4, cf. s 14,10, of the University Act stipulates that the study board shall have exclusive competence to process and approve applications for credit transfer (incl. pre‐approved credit transfer) and exemption.

When the study board has made a decision in a specific case of exemption, the part of the decision that is based on academic assessments shall be final and cannot be brought before other authorities at CBS or the Danish Agency for Universities and Internationalisation, under the Ministry of Science, Innovation and Higher Education. It is thus only possible to file a complaint about the legal aspects of the case.

As most board decisions will include elements of both academic assessment ‐ which is not subject to complaint ‐ and application of the current rules that apply to the programme (i.e. legal aspects), the requirements for the form of these administrative law decisions are very strict.

In administrative law decisions it must be ensured that:

  • all relevant aspects are included in the decision
  • the decision includes a description of the issues that have been decisive to the outcome of the case
  • the applied authority is indicated
  • the decision is accompanied by a justification that meets the requirements of the Danish Public Administration Act.
  • the answer also provides the recipient with the necessary justification to understand the outcome of the case
  • the correct information on the complaints procedure has been given.

If the student wishes to file a complaint about a study board decision and finds that:
‐ the decision is not in accordance with applicable rules or practice
‐ the academic assessment has not been adequately justified or
‐ the decision lacks legal basis,
the decision may be appealed to the President of CBS (attn.:) Legal Services – legal@cbs.dk). If the President finds against the student in this decision, which solely concerns the legal aspects of the decision, the case may be brought before the Danish Agency for Universities and Internationalisation.

As far as the study board decisions regarding credit transfer and pre‐approved credit transfer are concerned, s. 18 a of the Danish University Act stipulates that the student is entitled to file a complaint about the board’s academic assessment. Such a complaint must be addressed to the President of CBS (attn.: Legal Services – legal@cbs.dk), who shall set up a board of appeal or refer the case to the Qualifications Board (depends on the nature of the case and programme).

II. Decisions made by programme directors and the programme administration
In collaboration with the study board, the programme director shall be in charge of the practical organisation of teaching activities, examinations, and other assessments included in the exam. In this connection, the programme director shall upon the authorisation from the President of CBS be entitled to make decisions regarding:
‐ leave of absence
‐ dispensation to participate in a make‐up exam due to extraordinary circumstances
‐ exemption from general deadlines, including deadlines for submission of master’s thesis.

The programme administration is authorised to make decisions in cases where the President of CBS has delegated the decision‐making authority to the programme administration, e.g. decisions regarding admission to CBS’ master’s programmes, which are made by the Admissions Office. The programme administration is also authorised to make decisions in cases where the study board has defined clear guidelines for the processing of the specific type of case.

As far as the formulation of the decisions made by the programme director and the programme administration is concerned, please refer to paragraph I above.

When the programme director and the programme administration have made a decision respectively, the decision may be appealed to the President of CBS (attn.: Legal Services – legal@cbs.dk), as far as both the
academic and the legal aspects
are concerned. This means that the student shall be entitled to file a complaint if the student finds that the decision is not academically correct; that the processing of the case
has not been correct; or that the decision is not in accordance with the applicable rules, guidelines or practice.

If the President finds against the student, the case can be brought before the Danish Agency for Universities and Internationalisation, however, only as far as the legal aspects of the case are concerned.

III. Complaints procedure
The complaints procedure in decisions made by study boards, programme directors and the programme administration must include what the student is entitled to complain about, whom the justified complaint shall be lodged with/submitted to, and the deadline for filing a complaint.

Copenhagen Business School, 05 March 2012
Per Holten‐Andersen
President

/ Martin Kramer‐Jørgensen
Legal Services

CBS’ standard rules of procedure for study boards

Circular on Elections for the Study Boards at CBS

Quality assurance (accreditation, evaluation of degree programmes etc.)

Legislation

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Bekendtgørelse af lov om gennemsigtighed og åbenhed i uddannelserne m.v.

Vejledning om gennemsigtighed og åbenhed i universitetsuddannelser

Bekendtgørelse af lov om akkreditering af videregående uddannelsesinstitutioner

Akkrediteringsbekendtgørelsen – Bekendtgørelse om akkreditering af videregående uddannelsesinstitutioner og godkendelse af videregående uddannelser

Rules and regulations regarding conduct and academic integrity, including penalties, and other rules

CBS’ rules and regulations on CONDUCt AND RULES ON ACADEMIC INTEGRITY, including penalties

Pursuant to section 14 (9) of the Danish University Act (Consolidation Act no. 960 of 14 August 2014), section 9 of Ministerial Order no. 670 of 19 June 2014 on University Examinations and Grading (the Examination Order), section 17 (2) of Ministerial Order no. 1487 of 16 December 2013 on Admission and Enrolment on Bachelor’s Programmes at Universities (the Bachelor’s Admission Order) and section 4 (2) of Ministerial Order no. 1488 of 16 December 2013 on Admission and Enrolment on Master’s (Candidatus) Programmes at Universities (the Master’s Admission Order) the following rules have been laid down:

1. The rules apply to all students enrolled at CBS’ bachelor’s, master’s, professional bachelor’s, executive master’s and PhD programmes, including exchange students, credit transfer students and students under the vacant seat scheme.
(2) The provision in Section 4 also applies to applicants for CBS’ bachelor’s and master’s programmes.

Paragraph I
Rules

2. The student must be considerate and orderly in his/her conduct at CBS. Bullying or other form of harassment of other students or staff is unacceptable.
(2) The student is under the duty to show consideration for other students and employees at CBS and CBS’ property, buildings and other possessions. This means that noisy behaviour, eating, drinking, smoking, etc. cannot take place in ways or places, where it causes inconvenience to others.
(3) The student must observe all rules laid down by CBS, including works and safety regulations, whether or not they are formulated as general rules, house rules, on posters or signs.
(4) The student must act and behave considerately and orderly in any situation in which the student wholly or in part represents or acts on behalf of / in affiliation with CBS (e.g. during project work or business internships, conferences and case competitions) to ensure that CBS’ reputation and/or cooperative relationships are not damaged.

3. The student is under the duty to comply with directions and orders from employees at or of CBS regarding the rules in s. 2.
(2) The student must show his/her student identity card or otherwise prove his/her identity on request.

Duty of information

4. Applicants for bachelor’s and master’s programmes are under a duty to inform CBS about and apply for credit transfer for programme elements from previous incomplete study programmes at the same educational level. Providing false or insufficient information on such passed programme elements is sanctioned according to the provisions in Paragraph II on disciplinary measures.

5. Students who have received pre-approval for credit transfer for programme elements at a different educational institution, are under a duty to subsequently submit the necessary documentation to CBS for whether these pre-approved programme elements are passed or not. Intentionally providing false or insufficient information on this may be sanctioned according to the provisions in Paragraph II on disciplinary measures.

Academic conduct

6. Students at CBS are under the duty to observe the general rules of academic conduct, cf. appendix 1 and subsections 2-5 of this section. The student shall not be entitled to:
(2) obtain or offer unauthorised aid to another student in the preparation of an exam paper or to bring or use unauthorised aids during an exam, including take-home exams.
(3) take credit for work (texts, ideas or products) which is not his/her own or use other people’s work without a clear source reference and quotation marks or quotation formatting.
(4) submit his/her own previously assessed, published or annulled work without informing the person to whom it is submitted.
(5) falsify data, documents or the like.

Paragraph II
Penalties

7. The stipulated penalties in s. 8-13 can be used separately or in combination in case of non-compliance with the rules in s. 2-6.

8. The student can be expelled from the examination, which entails that the student’s exam paper will not be assessed, and that the student has used one exam attempt.

9. The student can be expelled from the university, which entails that the student shall leave CBS’ premises immediately.

10. The student can be given a written warning. A written warning entails that the violation of the rules will be registered on the student’s case in the administration system.

11. The student’s submitted paper/performance can be annulled, which entails that the paper/performance will not be assessed, and that the student has used one exam attempt. An annulment of an already published grade entails that the grade is withdrawn and that the student has used one exam attempt.

12. The student can be suspended from the examination activities, which entails that the student cannot register for or participate in examinations or examination-related activities during the suspension period. The student is entitled to participate in the ordinary teaching. The student cannot be granted a credit transfer for exams passed at other universities during the suspension period, regardless of whether the student has received pre-approval for credit transfer before the suspension period.

13. The student can be expelled temporarily or permanently, which entails that the student’s enrolment will be cancelled and that he/she must hand in his/her student identity card. Subsequently, the student shall be temporarily or permanently excluded from participating in any activity at CBS, including all kinds of participation in teaching and examination. A decision of permanent expulsion shall only be taken if the President finds it necessary in order to ensure that the work of CBS is undisturbed, that CBS’ reputation is not damaged, that the confidence in the examinations conducted at the university is upheld in society or in cases where students have intentionally provided false or insufficient information, cf. s. 4 and 5.

14. Repeat violation of the rules will be considered as aggravating circumstances in determining a sanction.

Procedure

15. In case of a violation of the rules in s. 2-6, the President shall be informed.

16. Employees at CBS and exam supervisors are entitled to suspend a student from an exam, cf. s. 8, or from the university, cf. s. 9, if the student fails to observe the announced examination rules or CBS’ rules and/or if the student’s behaviour or attempt to cheat is disturbing the exam. The President will receive a written report immediately after the suspension and then make a decision in the case.

17. If it is assumed that the student has violated the rules of academic conduct, cf. s. 6, the examination and the assessment must be completed as normal, however cf. (2), but the grade must be withheld until the President has made a decision.
(2) In cases that the assessors deem to be indisputable and verifiable acts of plagiarism, they may confront the students with this assessment. If the student then admits the violation of the rules, the student is entitled to abstain from completing the exam if the student expressly agrees to this. The same applies if the student immediately admits the violation of the
rules at the start of the exam. If this happens during the exam, the exam may be stopped if the student expressly agrees to this.

18. The reporting of violations that fall within s. 2 and 6 shall be made by the person(s) who registered the alleged violation of the rules. If the exam supervisors have registered an attempt to violate s. 6, the violation shall be reported to the programme director/course coordinator, who will report the violation to the President.

19. The report must include a thorough description of the alleged violation and documentation hereof, The report will form the basis for a consultation with the involved student(s).

Complaints

20. With respect to the legal particulars of this matter, the President’s decision can be brought before the Danish Agency for Higher Education.
(2) Complaints shall be submitted no later than two weeks from the date on which the student receives the decision.
(3) The complaint must be addressed to the Danish Agency for Higher Education but submitted to CBS Legal via email to legal@cbs.dk or to CBS Legal, Solbjerg Plads 3, 2000 Frederiksberg. Upon receipt of the complaint, CBS may issue an opinion, on which the student is entitled to comment within at least one week. The complaint, any opinion and any comments to this made by the student, and the case documents shall subsequently be submitted to the Agency.

Copenhagen Business School, 24 May 2017
Per Holten-Andersen
President

Appendix 1: Academic conduct and misconduct

Academic conduct is widely accepted norms on academic behaviour and honesty.
CBS expects of all students that the work they submit is their own and that the work is based on proper academic conduct.
If a student uses his/her own or other people’s formerly assessed or annulled work, the source must be named in accordance with the guidelines that apply to the examination in question. It shall be possible to control the use and the reproduction of the source at any time, and the author(s) must always be acknowledged.
An example of a correct source reference is an indication of the author(s) name(s), the title of the work, year of publication and page number(s), either in a parenthesis after the section in which the source is used or by means of and end- or footnote.
In addition, the work must be included in the overall reference list.
Regardless of extent, quotations from another person’s work must always be accompanied by a source reference and quotation marks or formatting that clearly differs from the formatting of the student’s own work (e.g. indented text in italics).
Violation of the norms on proper academic conduct is unethical and synonymous with academic misconduct.

Academic misconduct occurs when a student or a group of students are misrepresenting the
individual student’s own performance and results by falsification, plagiarism/copying, nondisclosure, cooperation on individual written work or the like.

The following are examples of academic misconduct:

  • Attempt to take credit for the work of others without their consent and without a source reference
  • The use of other people’s ideas or words without authorisation and without quotation marks and source reference
  • Falsification, fabrication or non-disclosed selection/discarding of data, documents or the like
  • Helping other people with any of the above mentioned offences
  • Bringing unauthorised exam aids into an examination room
  • Giving or receiving help in the preparation of an exam paper, including cooperating with others on individual exam papers.

The following links provide more information about academic conduct:

Stop plagiat nu: http://stopplagiat.nu

“Referér korrekt”: http://arkiv.iva.ku.dk/tutorials/referencer/om.htm (in Danish) Skov, A. (2000). Referér korrekt: Om udarbejdelse af bibliografiske referencer. København: Danmarks Biblioteksskole.

San José State University Plagieringstutorial: https://libguides.sjsu.edu/plagiarism (In English) Jackson, P. et.al. (2004). Plagiarism: The Crime of Intellectual Kidnapping. San José University Library.

Information is available on CBSShare, for the internal examiner, when suspected plagiarism is to be reported (cheating at exams).

CBS’ Rules for good ethical conduct at study start programmes

1. Purpose of the study start programmes
The study start programmes at Copenhagen Business School (CBS) aim to provide all new students with a good introduction to the academic content of the degree programme and a good social foundation towards their future studies and student life at CBS. This is a great opportunity for students to meet one another and to get an overview of the study environment and what student life is like at CBS and in Copenhagen.

The study start programmes are to be planned and conducted with consideration for the individual participants and with respect for their cultural, sexual, political, religious and personal differences and viewpoints.

2. Study start coordinators and guides at CBS
CBS is grateful for the involvement and efforts of the study start coordinators and guides. Each study start coordinator and guide acts as a representative of CBS and is expected to act responsibly and be understanding towards new students and their differences and viewpoints.

A group of study start coordinators are employed, and a group of voluntary study start guides are selected. It is mandatory to participate in CBS’ training programme for study start coordinators and guides.

The study start coordinators and guides, who are responsible for conducting the study start programmes, have been appointed and trained by CBS to conduct the programmes. CBS has the power to direct how work should be done by the study start coordinators. That means that as employees, study start coordinators are obliged to follow the instructions given by CBS via the programme director or other appointed representatives, or the person appointed as supervisor.

The academic programme director, the administrative programme manager and the vice-chair of the study board appoint study start coordinators. The CBS-employed study start coordinators then select the study start guides, under the supervision of the programme manager. The aim is to reflect in these appointments CBS’ diversity as regards e.g. gender, cultural background, personality.

All study start coordinators and guides are informed by CBS representatives of these CBS rules on good ethical conduct at study start programmes, and thereby the applicable guidelines and rules are communicated to the relevant study start coordinators and guides. In addition, study start coordinators and guides must sign a document acknowledging that they have read and understood CBS’ rules for good ethical conduct at study start programmes and CBS’ rules and regulations regarding conduct and the consequences that may follow from violating the rules.

3. The study start programmes
The study start programme is part of the actual study programme and is thereby conducted by CBS and with CBS as having the overall responsibility for the content and delivery of the study start programme.

Requirements for the programme
There must be a serious academic content in the programme and the activities, thus ensuring a clear study-related dimension. In the same vein, the social activities should focus on creating a good and inclusive study environment.

Approval of the programme
The study board is responsible for the study start programme for the degree programme in question and is to approve, in advance, the study start programme in its entirety, including its scope, specific content (the individual activities) and how it is conducted.

This means that the study start coordinators must send to the study board the following for approval, within a deadline set by the study board:

  1. Programme for the entire study start programme, including the evening programme.
  2. Detailed descriptions of the activities.
  3. Information about which of the study start coordinators are responsible for the activities for each day of the study start programme, with their contact information.

The study board is to approve the study start programme, including the activities, prior to the beginning of the study start programme. If some elements are not approved by the study board, the study start coordinators are to modify the content and send an updated programme for approval.

4. Rules for good ethical conduct at study start programmes at CBS
Based on the above, the following rules apply throughout the study start programmes at CBS:

  1. CBS has to be able to endorse these study start programmes both in form and the manner in which they are conducted.
  2. In conducting the study start programme, differences in ethical norms and boundaries for personal integrity have to be taken into account, as well as the fact that all students are supposed to participate equally. This means that the programme cannot contain any elements, be they academic or social, that could be considered offensive by any of the participating students.
  3. Study start coordinators and guides are to behave in a manner which is suitable for representing CBS throughout the entirety of the study start programme, that means also outside the periods included in the approved programme.
  4. The study start programme cannot contain elements which imply or encourage nudity (e.g. ‘clothes chain’ or similar activity).
  5. The study start programme cannot contain elements which include explicit sexual activities or elements of an implicit sexual nature which could be deemed offensive by the participants.
  6. Participants (coordinators, guides and students) shall not expose other participants to any form of sexual harassment. CBS considers it an aggravating circumstance if a study start coordinator or guide infringes a student’s dignity.
  7. It is not allowed during the study start programme to take any euphoriants or narcotics of any kind; this applies to both coordinators, guides and students.
  8. The study start programme cannot include activities which imply the consumption of alcohol or encourage the consumption of alcohol (including beer runs (ølstafet) or similar), and alcohol consumption is not permitted before 5 p.m. This applies both on CBS’ campus/areas and during any cottage trip.
  9. Study start coordinators and guides must be sober when they function in their capacity as a representative of CBS.
  10. There is to be no strong alcohol present during the study start programme.

Violation of the rules on good ethical conduct at study start programmes at CBS
Violation of these rules on good ethical conduct at study start programmes at CBS can result in penalties in accordance with the provisions laid out in the rules and regulations regarding conduct in force at any time. It is particularly noted that study starts coordinators or guides who are found to have made a serious violation of the rules are at risk of a temporary or permanent expulsion from CBS.

5. Evaluation of the study start programmes and handling of cases involving violation of rules
Study start programmes are, as a minimum, evaluated by sending questionnaires to all participants.

The study boards must review and treat the evaluation for their degree programme’s study start programme at the first meeting after the result of the evaluation is available. The study board must assess if the contents of the study start programme should be change in the future, and if it seems as if the rules have been violated.

If the study board assesses that the evaluations give rise to a suspected violation of the rules, this must be investigated further, and the programme director is required to report the incident(s) to CBS Legal, who is in charge of the handling of any disciplinary proceedings under the guidelines in force at any time.

Copenhagen Business School, 11 May 2020
Nicholaj Malchow-Møller
President

‘Circular on Elections for the Board of Directors and Collegiate Bodies at CBS’ are available on cbs.dk. [link findes ikke endnu – afvent oprettelse af menupunkt og upload af valgregler]

REGLER FOR OPHÆNG AF PLAKATER PÅ CBS I FORBINDELSE MED VALGKAMP

Reglerne skal sikre at bygningerne ikke lider overlast i forbindelse med ophængning af plakater, at CBS’ bygninger fremtræder som et seriøst uddannelsessted og en arbejdsplads med et professionelt præg, samt at kandidaterne får ens og fair vilkår i deres valgkamp.

CBS’ studerende, medarbejdere og organisationer kan ophænge plakater og streamers efter nedenstående retningslinjer. Plakater, streamers eller tryksager herudover må ikke opsættes uden særlig aftale med Campus Services.

Ophæng i strid med reglerne medfører repressalier i overensstemmelse med CBS’ ordensregler.

Generelle vilkår:
Plakater og streamers kan opsættes på de frie opslagstavler. Bemærk at indholdet normalt fjernes 1 gang månedligt. Derudover kan der frit benyttes A-skilte og roll-ups i et rimeligt antal.

Endelig kan der sættes bannere hen over vandrehallen i SP.

Plakater mv. må ikke opsættes på eller i:

  • Undervisningslokaler
  • Vinduer
  • Glaspartier
  • Døre
  • Toiletter
  • Elevatorer
  • Balkoner i Kilen

Nedtagning

  • Plakater og streamers nedtages umiddelbart efter de er blevet uaktuelle
  • Mærker forårsaget af opsætning skal fjernes

Særlige forhold i valgperioden
I forbindelse med valgkamp kan der normalt opsættes plakater sidste åbningsdag før valgugen, dvs. fra fredag kl. 12 i KI, PH og DH og søndag kl.12 i SP.

Derudover gælder det, at:

  • Hver studenterorganisation kan i afstemningsugen opstille valgbord(e) i forhallen på Solbjerg Plads, Kilen, Porcelænshaven og Dalgas Have. Opstillingsplads anvises af Campus Services.
  • Der må alene udskænkes ikke-alkoholiske drikke.
  • CBS opfordrer alle til ikke at gå i direkte konkurrence med kantinen ift. servering af mad og drikkevarer.
  • Valgplakater må i omfang ikke være større end 140 x 85 cm.
  • Alle valgplakater og streamers skal nedtages af organisationerne senest førstkommende mandag efter valgugen.

Venlig hilsen
René Steffensen / Anders Jonas Pedersen
Campusdirektør / Sektretær for valgstyrelsen

Not available in English

Guidelines for physical presence at CBS and control in connection with the partial re-opening of CBS

In connection with the partial reopening of the universities, CBS has been imposed various measures to ensure that the reopening takes place in a responsible manner so that we do not subject neither students nor employees to unnecessary risks. This means that physical attendance at CBS will be very different from what you have been used to, and we trust and appreciate the good cooperation and your help in ensuring the best possible framework for the reopening.

Requirements to you as a student when you attend CBS physically
One consequence of the restrictions in connection with the reopening is that you as a student may only access a CBS building if you at all times can present documentation for the following:

  • A negative test result from a Covid-19 test (anti-gene or PCR) which has been obtained within the past 72 hours (calculated from the time of inoculation/test), however not more than twice evenly distributed over the past 7 days,
  • A positive test result from a Covid-19 test (anti-gene or PRC) which is a minimum of 14 days old and a maximum of 12 weeks old*, or
  • Documentation showing that you are exempt from the requirement of Covid-19 testing.

In addition, you must be able to present:

  • Valid ID
  • Documentation for a booking or reservation, for more details on this see the section below on Reservation/Booking

The above requirements for testing also applies even if you have been vaccinated against Covid-19.
Documentation for a Covid-19 test can be in paper format or electronic. However, it is crucial that the following information appears:

  • The name of the tested person, which must match the name on the student card, passport, driving license, health card, or other government-issued identity card, brought by the student.
  • The time of test/inoculation.
  • The result of the test.

*You are not required to show a negative test result if you have been infected with Covid-19 within the last 12 weeks. Instead, you must present a positive test result that is at least 14 days old and no more than 12 weeks old. When the 12 weeks have passed, you will again be required to take a Covid-19 test and be able to present a negative test result as stated above, if you wish to attend CBS physically.

Under no circumstances may you attend CBS physically if you have tested positive and the required period of quarantine has not passed.

If you attend CBS physically (in the buildings) without the above documentation, this is a violation of CBS’ rules and regulations, which may lead to sanctions, cf. our Rules and regulations om conduct and rules om academic integrity, including penalties. For more information see under the below section on Control.

The following requirements/guidelines continue to apply when staying inside CBS buildings:

  • A 2 meter distance to other students and employees must be kept at all times.
  • You must use a facemask when you do not sit down.
  • You must maintain good hygiene, i.e. clean with alcohol wipes before sitting down and when leaving a table, use hand sanitizer or wash hands as often as possible.

Reservation/Booking
To ensure that there are no more students in the buildings than what is permitted and justifiable in relation to the applicable Covid-19 restrictions, including distance requirements, etc., you as a student must book a place, either a reading place or a place in a group room.
Booking takes place in accordance with instructions issued by the Study Administration. You can read more about this at my.cbs.dk.

Testing at CBS
No later than April 21st, CBS is required to provide its own test facilities. However, the legal framework is not in place, and, therefore, we do not know when we will be able to open it yet. My.cbs.dk will be updated with info about the opening date, when the legal framework is in place.

Control
Entrances
Sample control of documentation for negative Covid-19 test result will be performed at the entrances to CBS buildings. If you cannot present the required documentation (negative test result, valid ID and booking / reservation) at the entrance, you will be denied access and referred to have a test taken, as well as bring ID and reservation/booking.

Rounding
Guards will also be present on campus and make rounds of CBS’ buildings. You must always be able to produce the required documentation when you are inside CBS’ buildings, as well as observe the distance requirement and requirement for use of face mask etc.

If you attend CBS physically (stay in the buildings) without the required documentation, or do not comply with distance requirements or requirements for the use of facemasks, this will be a violation of CBS’ rules and regulations, and the guards will therefore report this to CBS Legal and escort you out of the building. In such cases, it is important that you follow the instructions given to you by the guards as they are either employees of or acting on behalf of CBS. Failure to follow the instructions of the guards may constitute an independent violation of CBS’ rules and regulations.

If you are reported to CBS Legal you will receive a consultation letter regarding the alleged infringement of CBS’s rules and will have the opportunity to give your version of the inci-dent, after which a decision will be made.

Consequences
You are responsible for complying with the applicable guidelines and restrictions at all times, including having the necessary negative test result, keeping a distance of 2 meters and wearing a facemask. Failure to comply with these rules, restrictions and guidelines may result in sanctions, including a possible relegation from CBS.

Copenhagen Business School
CBS Campus Services and CBS Legal
31 March 2021

Confidentiality and rights

On this page you can find information about confidentiality agreements and collaboration with companies or organisations, e.g. in connection with your master’s thesis or bachelor project. CBS’ standard confidentiality form is available below. Students should also read the information available about confidentiality agreements/non-disclosure agreements (NDA’s) on my.cbs.dk.

Additional information is available on the Danish page.

Confidentiality agreements

The student is expected to read the rules below regarding entering into agreements on confidentiality, before making such an agreement with a company. If the supervisor is expected to sign the agreement, CBS’ standard NDA available below must be used in its original wording (with the exception of added names, project description etc.) .

CBS’ standard confidentiality agreement

If a student has questions regarding confidentiality, the student should read the comprehensive information available on my.cbs.dk; including the information about who to contact if the student still has non-answered questions.

Rules for entering into agreements on confidentiality and rights in connection with cooperation between students, companies/organisations and CBS on master’s theses and other projects

Copenhagen Business School (CBS) attaches great importance to cooperation between the business community and our students. The present set of rules has been drawn up to ensure that the cooperation is beneficial to all parties.

The student and CBS
The student is not employed by and thus does not act on behalf of CBS, nor is the student in any position to commit CBS. The student is not subject to any monitoring by CBS of his or her activities, and CBS cannot be held liable for any actions or omissions committed by the student.
The student is not insured by CBS in connection with his or her stay in a business.

The student and the business
Any collaboration on a project must be based on an agreement between the student and the business. In principle, there will be no direct contact between the tutor and the business in the project period.
In some cases the business may wish to remunerate the student for his or her efforts. Any such remuneration is of no concern of CBS.
In such cases it is important that both the student and the business have agreed on the expectations and requirements of the business to the results of the project, as there may be discrepancies between the business’ requirements for immediate applicability (e.g. in the form of a consultant’s report) and CBS’ assessment of the project according to academic standards.

Form and content of the written report
Before the project starts, the student and his or her tutor discuss the problem statement, following which the student and the business together assess the possibilities for cooperation on the project.
From the point of view of CBS, emphasis is placed on theoretical knowledge and the application of theories on practical issues; this must be reflected in the project. It may thus be necessary for the student and the business to include a form of additional reporting in the cooperative agreement.
The student must be able to continue working with the subject of the project, even though the cooperation with the business may be discontinued in the course of the process.

Confidentiality
In connection with the cooperation, the student will often get access to company data or other confidential information that the business does not want to have made public. As a consequence, the business will often demand that the information surrendered to the student and the tutor in connection with the project must be kept confidential. The student should respect any such demand from the business and sign an agreement to that effect. A paradigm agreement is attached as Appendix. This agreement has been drawn up in accordance with e.g. the recommendations and guidelines prepared by a committee under the Danish Rectors’ Conference in cooperation with The Confederation of Danish Industries (The recommendations can be found in the publication, “Kontakter, kontrakter og kodeks. Forskningssamarbejde mellem universiteter og virksomheder” [Contacts, contracts and codices. Research co-operation between universities and companies], The Danish Confederation of Industries and The Danish Rectors’ Conference, September 2004) and following discussions with several large Danish businesses that CBS cooperate with.

The agreement is signed by the student, the business and the tutor before initiating any kind of cooperation. If the tutor is expected to sign the agreement, the paradigm MUST be used in its original wording (with the exception of added names, project description etc.)

External examiners are appointed by CBS in collaboration with the national external examiners’ institution according to current rules. Thus, it is not possible to give any special consideration to e.g. the external examiner’s industry relations. The external examiners activities are covered by the Public Administration Act, including the provisions on disqualification and secrecy. Thus it is not possible to get the external examiner to sign specific confidentiality statements.

The business is obliged to inform the student of what data are made available and who the student may contact for questions; similarly, the student is obliged to inform the business’ employees of how the information will be utilised. It is possible to divide the project into a confidential and a non- confidential section. However, it is not possible to exclude examiners (and where relevant, any opponent group) from access to parts of the project, if these parts are to form the basis for the assessment of the student’s performance.

It is important that records are kept of the information surrendered by the business. As a consequence, the student is obliged to keep records of received information; the list will need to be approved by the business on a regular basis, usually at least once a month (if any new information has been handed over in the period).

The student has a similar obligation to keep records of the information handed over to his or her tutor, unless the information has already been incorporated in the project.

One provision of the agreement is that the business is entitled to review the project before it is submitted to CBS, and the business is entitled to demand changes made to the project if the business finds that parts of it contain confidential information that the business does not want made public. If the company’s exercise of this right results in the project not being suitable for submission, the student may choose to submit the project to CBS with a confidentiality clause. A confidentiality statement has been prepared as an appendix to the paradigm agreement; the statement is signed and submitted with the written report. The business is obliged to sign the confidentiality statement.

Rights
The student holds all rights to the project/product that the student has prepared. If more students have prepared a joint project/product, they hold joint rights. As a consequence, only the student(s) can allow any restrictions to these rights (section 43 of the Ministry of Science Examination Order (Ministerial Order No. 857 of 1 July 2010 on University Examinations and Grading) and section 55 of the Ministry of Education examination Order).

Any agreement between the student and the business on any transfer of rights will only affect the student and the business and will have no effect on any rights held by the teacher/tutor or CBS.

If the student’s work in the business is expected to result in a specific product (e.g. a software program), it is very important that an agreement is made in advance on any transfer of rights. If no agreement has been made, the general provisions in Danish legislation will apply.

The paradigm confidentiality agreement includes a provision on transfer of rights that can be used in such cases.

The business, the student and CBS may make an agreement to what extent each of the parties is entitled to publish the results of the cooperation. In this context, ”CBS” is the tutor.

Any lending of theses and dissertations via the CBS Library may only take place provided the student has given his or her written consent. These papers may only be used in teaching if the student has given his/her written consent.

CBS has right of ownership to the physical or electronic copies of a paper that according to current rules have been submitted in connection with the assessment. According to legislation on records, CBS is obliged to keep these copies; consequently they cannot be handed over to the student and/or the business.

1 February 2011
Johan Roos
President

Checklist for cooperative agreements between students and companies

The present checklist is intended for the student’s personal use and should be regarded in combination with the CBS ”Rules for entering into agreements of confidentiality and rights in connection with cooperation between students, businesses and Copenhagen Business School on theses, dissertations, semester papers, projects etc” of 8 May 2006.

Project start

  • The problem statement must be approved by the tutor before contact to the business is made, and the student(s) and the business discuss whether there is a basis for cooperation.
  • Who is the contact inside the business?
  • How many hours can the student(s) expect that the business is prepared to invest in the cooperation?
  • How many hours can the business expect that the student(s) is/are prepared to invest in the cooperation?
  • What is the time frame (beginning and completion)?
  • To what extent can the student(s) expect to be allowed to use business resources, such as Internet access, IT equipment, databases, copying facilities etc?
  • If the business wants to remunerate the students for their efforts, details of conditions, extent etc. must be agreed upon in advance.
  • Will the student be covered by the business’ insurance during the visit, or will the student need to take out their own insurance?

Access to and administration of information and rights

  • To what extent does the business make information available? Is the information publicly accessible (eg via the website, annual reports etc) and/or confidential?
  • How is any confidential information to be treated? It is important to make sure that the required basic data can be incorporated in the written paper that the student submits for assessment. It may thus be necessary to delimit the paper to avoid having to use confidential information. – Students should bear in mind that the teacher/tutor and the external examiner in their capacity as civil servants have a duty of silence and are not allowed to pass on any information that has been labelled as confidential. If the business is expected to disclose confidential information, a confidentiality agreement must be made before the cooperation is initiated (a paradigm agreement form is attached as an appendix to the guidelines).
  • Who may get a copy of the thesis? The teacher/tutor, the external examiner and CBS need one copy each, but are other businesses, fellow students or others allowed to receive copies? Should the business have one or more copies? If they want multiple copies, who will pay for them?
  • If the project is confidential, will there be any time limits (this is important in connection with library lending)? – In many cases the information will be irrelevant to eg competitors already after one year.
  • If the project involves developing a specific product (eg a software program), who will own the rights? And will the student(s) receive any compensation in this connection?

Communication of results

  • What can be published afterwards – and by whom? It should be noted that students basically hold the copyright to the contents of their written papers. Will the results be communicated in a journal or newspaper article? If so, who will write it – and who will be the sender? Does the article need to be approved by the business?
  • Is the business prepared to get the final reporting on the project in the form of a thesis (the main content of which is theories and methodology), or does the business want a separate document? It should be noted that this implies a significant amount of extra work! Also make sure to stress the difference between a CBS assignment and a consultant’s report. Does the business want an oral presentation of the results?

Copenhagen Business School
8 May 2006

Rights

Guidelines for recording of teaching activities etc. and the use of teaching material

1.1 Introduction
1.2. CBS (CBS is used as the term for the whole university. Who can make the decisions on behalf of CBS varies, according to the rule described in the university act, CBS bylaws and delegation letters, and will not be further elaborated here.) wishes to provide teaching activities which meet the students’ and society’s need for good, contemporary and flexible education. The purpose of the guidelines is to clarify existing copyrights applying to teaching activities and teaching material etc. developed by CBS’ employees.

1.3 The guidelines do not deprive the employees of their statutory and customary copyright to their work, but clarify CBS’ right to use teaching materials and record teaching activities etc. and make use hereof.

1.4 The motivation behind the guidelines is a wish to continuously use recordings of teaching activities, online courses, etc. in the development of CBS’ programmes and make use of all kinds of supply modes to replace a lot of one-way communication with greater opportunities for dialogue between lecturer and students. The aim is therefore not to reduce the number of lecturers but solely to obtain a better and more modern use of the total amount of teaching resources.

1.5 The recording of teaching activities and use of teaching material are natural elements of the daily teaching activities in a number of courses, and it usually goes unnoticed. Since much time and many resources are invested in this, it is deemed proper to describe how you should proceed in the rare case that disagreements occur, e.g. when an employment terminates, so we can ensure that the work efforts of colleagues and CBS’ investments will continue to benefit the students.

2 Scope of application
2.1 The guidelines apply to all members of academic staff employed at CBS. The employees are represented by the CBS Association of Faculty Staff and the Professors’ Association (These guidelines do also apply for work done for CBS by part-time teachers (DVIP). When special cases occur, the dean of education can make exemptions. Students rights are not covered by these guidelines.).

3 Recording of teaching activities etc.
3.1 Recording of teaching activities is normal. It can be used for a number of different purposes e.g. repetition, e-learning courses, etc. CBS is therefore entitled to record any form of teaching activity, lecture, presentation, etc. (hereinafter referred to as “Teaching activity”) taking place in rooms used by CBS. The recording can be carried out in any way deemed appropriate (sound, film, livestream, etc.) and by integrating other materials, e.g. slides, in the recording (hereinafter referred to as “Recordings”).

3.2 When video is recorded, one or more cameras are usually set up in the relevant room. They will primarily focus on the lecturer/speaker/ presenter (hereafter referred to as “The lecturer”) and the teaching materials (as defined below) which he or she applies during the teaching activity. The recordings can be stored on any medium and in any format.

3.3 As a lecturer, it is only reasonable that you know in advance whether the teaching activity will be recorded, and that the recorded teaching activity will not be taken out of context. CBS must inform about the teaching activity being recorded well ahead of time in order for the lecturer to adapt to the circumstances, for instance adjust the content or form or to explore his or her possibilities in terms of giving the lecture (The individual lecturer cannot oppose the teaching activity being recorded, but CBS will as until now strive to ensure that the tasks which the lecturer is to perform are organised according to what the lecturer does best and feels most comfortable with.). Information on scheduled recordings should be presented in such a way that the lecturer knows which teaching activity (activities) will be recorded.

3.4 The recordings belong to CBS and must not be used by others without CBS’ written con-sent unless otherwise stated in these guidelines, cf. ss. 4.8 and 5.8. If an agreement is signed giving others permission to use the recordings, the terms and conditions hereof must be specified.

4 Use of recordings
4.1 CBS is entitled to use the recordings to the extent necessary for CBS’ core activities. This could for instance include employees using the recordings in connection with preparation and performance of a teaching activity or the recordings being available for students at CBS. It may take place in CBS’ rooms or on CBS’ websites, intranet, learning management system (LMS) or the like.

4.2 CBS is allowed to edit the recordings by cutting between different cameras, by adding teaching material (as defined below) and by using extracts of the material as long as it is still meaningful. Beyond this, CBS is not entitled to edit the recordings without the lecturer’s consent.

4.3 The lecturer’s name, title and place of work in addition to the date of the recording must always be stated in all copies of the recordings and when the recordings are made available as stated in s. 4.1. The lecturer must be credited as long as he or she has contributed to the material. The lecturer can ask not to be credited if he or she wishes to.

4.4 The lecturer will have access to the recordings before it is used any further. If unintentional, unfortunate performance appears in some recordings, the lecturer can contact the dean of education and ask to have these removed.

4.5 If the content of a recording turns out to be academically outdated or false, the lecturer can contact the dean of education to draw attention to this and ask for the recording to be removed or adjusted for this reason. In case of disagreement or doubt regarding the extent to which the material is academically outdated or false, the employee representative and programme director can be included in the discussion (This is a description of the lecturer’s right to get material removed. Normally the course coordinator will make sure that material that is out of date will be removed).

4.6 CBS’ rights in pursuance of ss. 4.1 and 4.2 shall still apply regardless of whether the employment between CBS and the lecturer subsequently is terminated.

4.7 When 5 years have passed since the recording was made, the lecturer can make a request to the dean of education demanding CBS to cease using the recording and delete it no later than 3 months after the end of the academic year (1 September – 31 August) in which the request was submitted.

4.8 In pursuance of s. 4, CBS is not entitled to assign its rights to a third party or in any other way make the recording available for a third party without the lecturer’s consent. An agreement to use the recording outside CBS can be made between the lecturer and the dean of education, and the lecturer will be eligible for compensation.

5 Use of teaching material
5.1 The term teaching material includes any form of material developed by CBS’ employees cf. s. 2.1 (hereinafter referred to as “the creator”) and used in connection with teaching activities at CBS. It could be texts, pictures, graphics, PowerPoint presentations, slides, diagrams, assignments, grading instructions, e-learning, quizzes, film and audio recordings, etc. (hereinafter referred to as “teaching activities”).

5.2 CBS is entitled to use teaching material to the extent necessary for CBS’ core activities. It can for instance be used by other CBS employees in connection with preparation, be produced in multiple copies or be made available for the students. It can be applied in any format and setting both in rooms used by CBS or on websites, intranet, learning management systems and the like for students.

5.3 CBS is entitled to demand that the creator of the teaching material sends or uploads a digital copy to CBS.

5.4 CBS is not entitled to edit the teaching materials without the creator’s consent. This does not prevent the use of extracts of the material as long as the meaning is preserved.

5.5 The creator’s name, title and place of work in addition to the date of creation must always be stated in all copies of the teaching material made available.

5.6 CBS’ rights in pursuance of s. 5 remain in force regardless of whether the employment be-tween CBS and the creator subsequently should terminate.

5.7 In pursuance of s. 5, CBS is not entitled to assign its rights to a third party or in any other way make it available for a third party without the creator’s consent. An agreement on using the teaching material outside CBS’ ordinary activities can be made between the lecturer and the dean of education, and any potential income shall normally be divided between CBS and the lecturer.

5.8 Teaching material produced at CBS can only be used in another context after agreement between CBS and the creator. In principle, the material cannot be used by a competing company or organisation. The creator can use simple teaching material (e.g. PowerPoints, notes, smaller assignments etc.) developed by the creator alone outside CBS without further agreement. Please also refer to the guidelines for external employment in force at any time.

5.9 These guidelines do not affect the existing practice according to which the lecturer can publish textbooks. It is the creator’s/lecturer’s own responsibility to sign relevant publishing agreements and agreements on sale, etc. observing the obligations as an employee at CBS.

Teaching material developed in employment outside CBS is not covered by these guidelines provided that CBS’ guidelines for external employment are observed.

6 Other provisions
6.1 The lecturer/creator shall not receive distinct remuneration or reimbursement for use of material pursuant to these guidelines.

6.2 The lecturer and/or creator of the teaching material must preferably avoid or alternatively draw attention to potential violations of third party rights.

6.3 The establishment of the guidelines follows a discussion between CBS and the employee representatives for academic staff.

6.4 The guidelines should continuously be adjusted according to developments, and they must therefore generally be reviewed every second year in the autumn semester. The discussions will take place between CBS and employee representatives for academic staff.

10 March 2018

The guidelines are also available as a PDF-file: Guidelines for recording of teaching activities etc. and the use of teaching material

Credit transfer

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Meritankenævnsbekendtgørelsen – Bekendtgørelse om ankenævn for afgørelser om merit i universitetsuddannelser

Lov om vurdering af udenlandske uddannelseskvalifikationer m.v.

Bekendtgørelse om vurdering af udenlandske uddannelseskvalifikationer m.v.

Bekendtgørelse om Kvalifikationsnævnet

On CBSShare, CBS-staff will find caseworker information on credit transfer at CBS.

Students should read the information about credit transfer on my.cbs.dk.

Exams and grading

You can read about confidentiality agreements under Confidentiality and rights. Here you can also find CBS’ standard confidentiality form. Students should also read the information available about confidentiality agreements (NDA’s) on my.cbs.dk.

CBS-rules

All students have an obligation to familiarise themselves with and to observe CBS’ Rules and regulations on academic conduct, including penalties. Students are also required to have read their Programme Regulations.

RULES AND REGULATIONS FOR WRITTEN SIT-IN EXAMS AT CBS, INCLUDING RULES AND REGULATIONS FOR ELECTRONIC AIDS

According to s. 29 of Ministerial Order no. 1062 of 30 June 2016 on University Examinations and Grading (the Examination Order) and s. 4(4) of Ministerial Order no. 1500 of 2 December 2016 regarding tests and exams in business-oriented higher education, it is the responsibility of the university in question to inform and guide the students and other participants in exams about the exam rules that apply to the tests. All written sit-in exams at CBS will thus be subject to the following rules and regulations:

Introduction
1. The rules govern written sit-in exams at CBS. The students shall be obligated to keep themselves familiar with these rules and other exam rules in programme regulations, course descriptions and/or the student intranet.
(2) The students are responsible for checking their username and password prior to the exam.
(3) A violation of these rules may result in immediate dismissal from the exam and may be reported to the president as an attempt to cheat. The penalties are stated in ”Copenhagen Business School’s rules and regulations on academic conduct, including penalties”.
(4) Students are hereby notified that CBS IT uses computer surveillance during written sit-in exams with the purpose of uncovering any attempts to cheat.

Written sit-in exams
2. A written sit-in exam takes place at a specific measured space of time under the supervision of CBS’ exam invigilators. The only people who are entitled to access the exam room during a written sit-in exam are the registered examinees, the exam invigilators appointed by CBS, other administrative CBS staff, and the academic staff members from CBS who are responsible for the exam.

3. All examinees must show consideration for other examinees during the exam by minimising noise and other disturbances.

4. At a written sit-in exam, the examinee shall be obligated to do the following:
1) Bring his/her CBS student ID card. If this is not possible, an official picture ID stating the person’s civil registration number must be brought, e.g. a driver’s license or a passport; for a foreign student an official picture ID stating the date of birth is accepted, e.g. a driver’s license or a passport. The ID must be placed on the table and be visible during the entire duration of the exam. The student cannot participate in the exam if he/she fails to show such picture ID.
2) Be present in the exam room no later than 15 minutes before the exam starts, at which point the doors are closed (it is recommended that the examinees arrive at the exam location 45-60 minutes before the exam starts for the exam check in). Approx. 20 minutes after the exam has started, the doors will be opened briefly – once – for any examinees who have turned up late. Such examinees will not be credited with the extra time at the end of the exam.
3) Place on the table all allowed exam aids (e.g. notes, computer, calculator, books) brought into the room by the individual examinee. This must be done no later than 15 minutes before the exam starts. In case the table is not big enough for the brought exam aids, they must be placed where designated by the invigilators. If a USB memory stick for upload of own notes to CBS’ PC is an allowed aid, the upload of content can take place until 15 minutes before the exam starts, at which point the USB memory stick must be placed in the examinee’s bag etc. – away from the table and out of reach. Clothes, bags, etc. must be put in a place designated by the invigilators.
4) Any mobile phones, smartwatches or other electronic objects which can be used for communication or internet searches (except for aids which are allowed at the specific exam) must be switched off and put in a place designated by the invigilators. Such equipment is not allowed out of the examinee’s bag etc. inside the actual exam room.
a. Depositing the equipment is at the examinee’s own responsibility and risk.
5) Raise his/her hand if an invigilator’s attention is needed.
6) If the examinee wishes to leave the exam before the time is up, the examinee must contact an exam invigilator, who will inform the examinee of the procedure. The exam questions must not be taken outside the exam room until the exam has ended.
7) If the examinee wishes to submit “a blank” instead of an actual exam paper/answer, the examinee must use the function “Submit blank” in Digital Exam. The examinee must then contact an invigilator to be granted permission to leave the exam.
8) When submitting digitally in Digital Exam:
a. Finish uploading within the official duration of the exam. If upload takes place after expiration of the exam time, it will require a dispensation to have the exam answers assessed. If dispensation is not granted, a ‘-3’ will be registered, and one exam attempt has been used.
b. State the student number on all uploaded documents. The student number must also be included in the names of all uploaded files.
9) Follow the instructions of the exam invigilators.

5. At a written sit-in exam, the examinee is not allowed to do the following:
1) Leave the exam room during the first and the last 30 minutes of the official exam time.
2) Leave the exam room unless the examinee has to go to the toilet. When going to the toilet, the examinee’s ID must be left at the examinee’s exam station. At the beginning of the exam, the invigilators may inform the examinees that another rule applies.
3) Leave the exam room to smoke or buy food or drinks.
4) Bring papers, notes or the like to the toilet, or have a conversation during a toilet visit.
5) Borrow exam aids from fellow examinees unless the invigilators explicitly allow this.
6) Communicate with other examinees or other persons.
7) Have a mobile phone or similar available; this also applies before the exam starts.
8) Listen to music etc., not even with headphones.
9) Use any available printers.
10) At exams with Digital Exam submission, it is not allowed to ask for IT support during the first 30 minutes of the exam time if the enquiry concerns uploading the exam submission.
11) Type or make corrections or add text to his her exam submission after the exam time has expired.
12) Remove screen filters from CBS’ computers.
13) The examinees are not allowed to talk to each other until they have left the exam room.

Exam aids at written sit-in exams
6. At written sit-in exams it is not allowed to bring exam aids, including electronic exam aids, except any aids stated as allowed aids in the course description of the individual exam. It is also not allowed to write/make notes, formulas etc., neither in the exam answer nor elsewhere, before the exam starts.
(2) Bringing exam aids that are not allowed is considered cheating and will be reported regardless of whether or not the aids are used during the exam.

7. Electronic aids means all types of computers, calculators and other types of electronic aids that are able to type, save or calculate.
(2) CBS does not supply any facilities to enable the use of these electronic devices, including electricity.
(3) CBS does not offer any technical assistance to any electronic equipment brought by the examinees. The student will not be credited with more minutes or a re-take exam if he/she is experiencing technical difficulties using his/her own equipment.

8. The allowed electronic aids may not:
1) Be used for communication with other examinees or other persons.
2) when it is a calculator, be used for accessing the internet.
3) Be used by anyone but the examinee who has brought the aids in question. Consequently, it is not allowed to lend an exam aid to another examinee unless an invigilator specifically has allowed it.
4) Have screens or displays with a size that allows other examinees to see what is on it.
5) Transmit sound or in any other way cause significant noise nuisance to other examinees.

Exam invigilation
9. The general task of the exam invigilators is to ensure that the rules and regulations applying to the individual exam are complied with, including the regulations about which exam aids are allowed at the
individual exam, and to ensure that CBS’ “Rules and regulations on academic conduct, including penalties” are complied with.

10. The tasks and powers of the exam invigilators are as follows:
1) To designate seats in the exam room.
2) To close the doors no later than 15 minutes before the exam starts, so that the exam can begin in an orderly manner.
3) Approx. 20 minutes after the exam has started, to open the doors briefly for examinees who have turned up late. The doors will only be opened once. When the doors have been closed again, no further examinees can be allowed access to the exam room.
4) To inform the examinees of the time when the exam starts, when half of the exam has passed, when there are 60 minutes left and when there are 30 minutes left.
5) To exclude any examinee who has violated the rules for the exam in question or CBS’ rules and regulations on academic conduct. Exclusion from an exam entails that the student will be reported to the president for cheating or for violation of the rules of conduct.
6) To report for violation of the rules of conduct or for presumed cheating, any examinee who has violated CBS’ rules of conduct or these rules and regulations for written sit-in exams, including any examinee who has brought exam aids that are not allowed at the exam in question. The examinee must still be reported to the president even if the brought exam aid has not been used during the exam.
7) To note the name, date of birth and student number of an examinee who contacts an invigilator or an IT-supporter and to note what the enquiry was concerned with. The purpose of this is that in case of an exam complaint, it is registered if there were problems at the exam in question and for the individual examinees.
8) To note the name, date of birth and student number of an examinee who contacts an invigilator due to acutely occurred illness, see the rules concerning illness during an exam (available on this page).
9) To control the examinees’ exam aids to check that the rules for the exam are being complied with. In case of any doubt, the exam invigilators are allowed to keep the exam aid in question after the exam for control purposes.
a) Including doing random checks for mobile phones and other electronic aids, for instance USB memory sticks and whether calculators are used for accessing the internet.

Copenhagen Business School, 12 September 2018
Rie Snekkerup
Director of the Programme Administration

Read below about allowed aids at written sit-in exams:

Aids at exams with limited aids allowed

Please note that the student is not allowed to communicate with others during the exam.

For a written sit-in exam which according to the course description is an exam with limited aids the following applies:

The student is allowed to bring: Simple writing and drawing utensils (non-digital).

The student will have access to (on CBS’ PC): The basic IT application package.

Content of the basic IT application package:

  • Microsoft Office (minus Excel)
    • Microsoft Word
    • Microsoft PowerPoint
    • Microsoft OneNote
    • Microsoft Access
    • Microsoft Publisher
  • Digital pen and paper
  • 7-zip file manager
  • Adobe Acrobat
  • Texlive
  • VLC player
  • Windows Media Player

It is stated in the course description of the course in question which other aids the student is allowed to bring or is given access to.

The advanced IT application package is one of the things the students can be given access to. Its contents are:

  • The basic IT application package (see above)
  • Microsoft Excel
  • Windows Calculator
  • Datastream
  • SPSS
  • JMP Pro
  • R
  • R studio
  • SAS
  • STATA
  • Mathematica
  • Python 3.6.5 / Anaconda 5.2.0
  • Gyldendals Røde ordbøger (dictionaries from Gyldendal): (dansk/engelsk – engelsk/dansk, dansk/fransk – fransk/dansk, dansk/italiensk – italiensk/dansk, dansk/norsk – norsk/dansk, dansk/spansk – spansk/dansk, dansk/svensk – svensk/dansk, dansk/tysk – tysk/dansk).

Aids at open book exams

Please note that the student is not allowed to communicate with others during the exam.

For a written sit-in exam which according to the course description is an open book exam: all written and electronic aids, including internet access the following applies:

The student is allowed to bring: Simple writing and drawing utensils as well as all written and electronic aids, which means:

  • own laptop/tablet as a reference book (NB: there are no electric outlets available)
  • USB key for uploading before the exam starts: notes, books and compendiums in a non-executable format (no applications, application fragments, IT tools etc.)
  • any calculator
  • books (including translation dictionaries), compendiums and notes.

The student will have access to (on CBS’ PC):

  • The basic IT application package and the advanced IT application package (the content of the packages is stated below)
  • Internet access
  • Access to e-Library
  • Access to CBS Canvas
  • Access to personal drive (S-drive) on CBS’ network.

Content of the basic IT application package and the advanced IT application package:

  • Microsoft Office
    • Microsoft Excel
    • Microsoft Word
    • Microsoft PowerPoint
    • Microsoft OneNote
    • Microsoft Access
    • Microsoft Publisher
  • Digital pen and paper
  • 7-zip file manager
  • Adobe Acrobat
  • Texlive
  • VLC player
  • Windows Media Player
  • Windows Calculator
  • Datastream
  • SPSS
  • JMP Pro
  • R
  • R studio
  • SAS
  • STATA
  • Mathematica
  • Python 3.6.5 / Anaconda 5.2.0
  • Gyldendals Røde ordbøger (dictionaries from Gyldendal): (dansk/engelsk – engelsk/dansk, dansk/fransk – fransk/dansk, Dansk/Italiensk – Italiensk/dansk, dansk/norsk – norsk/dansk, dansk/spansk – spansk/dansk, dansk/svensk – svensk/dansk, dansk/tysk – tysk/dansk).

Other exam rules

Rules on online ORAL exams

According to sec. 8 in the examination order (order no. 22 of 9 January 2020, with subsequent amendments):

The university may arrange exams as video conferences or by other technical aids. The university must make sure that the safety measures in connection with the examination corresponds to normal measures for these examinations.

The examiner acts as invigilator at the online oral exam. Before the exam can begin, the examiner must:
– check that the student is alone i a closed room and ask the student to scan the room and
– check the student’s ID or other valid photo ID.

At group exams the group may sit in the same room during the examination.

Examinees are not allowed to record the examination.

Suspicion of violation of the exam rules
Th internal or external examiner may at any time during the examination ask the student to scan the room if it is suspected that other persons than the examinee/group are present in the room. If an examiner suspects that other persons than the examinee/group are in the room, or that the examinee is communicating digitally, the exam is to be continued as normal. When the exam is over, the examiner presents the suspicion to the student and withholds the grade. The internal examiner then reports the student to the CBS President (via CBS Legal) for suspicion of violation of the exam rules according to normal procedure.

Copenhagen Business School, 30 November 2020
Bitta Nielsen
Director

Rules regarding illness in relation to exams at CBS – bachelor and graduate programmes

In pursuance of s. 14(1) of Ministerial Order no. 1062 of 30 June 2016 regarding University Examinations and Grading (the Examination Order), the following rules for illness at exams in bachelor and graduate programmes at CBS are laid down:

A. When can a student be registered as ill at an examination

  • Any student who is registered for a sit-in examination and who on the examination date is affected by illness which prevents him or her from attending the examination, may be registered as ill at the exam on the condition that proper documentation is provided within the stipulated time limit. In such case it will not be counted as an examination attempt.
  • Any student who is registered for a home examination and who during the prescribed examination period is seriously affected by an illness which effectively prevents him or her from completing the examination, may be registered as ill at the exam on the condition that proper documentation is provided within the stipulated time limit. In such case it will not be counted as an examination attempt.
  • Any student who due to protracted illness prior to an examination date which has prevented him or her from adequately preparing for the exam, may be registered as ill at the exam on the condition that the proper documentation is provided within the stipulated time limit. In such case it will not be counted as an examination attempt.

Accidents involving the examinee and serious illness or accidents in the immediate family are treated as personal illness.

B. Procedure
1. Students unable to attend the examination
1.1 Protracted illness and other illness issues
An application including documentation must be sent to the study programme’s dispensation e-mail.

1.2 Spontaneous illness
The student must submit a medical report covering the time of the examination in question as soon as possible and no later than 8 days after the exam.
The student must specify which examination/s the medical report is covering.
Emergency room records, hospital tickets, or other proper documentation from a medical authority are equivalent to a medical report.
Documentation for spontaneous illness – or equivalent distress – must be submitted to exams@cbs.dk with a cover letter.
In some cases, physicians have refused to write a medical report referring to the rule that a medical report only can be issued on the 4th day of the illness, cf. general legislation. The Danish Medical Association has confirmed to CBS that medical reports to be used for examinations and the like are subject to an exemption clause and is issuable on the 1st day of the illness.

2. Students having to discontinue an already commenced examination
2.1 Written sit-in examinations
Any student who has accepted the examination assignment is considered as having attended the examination.
In exceptional cases, where a student falls ill during the examination, he or she must do the following:

  1. The exam invigilator must be informed that the student is leaving the exam room due to illness.
  2. The student must immediately (the same day or no later than the following weekday) contact a physician and require a medical report which states that the physician finds it probable that the student had to discontinue the examination due to illness.
  3. The necessary documentation must be submitted in accordance with the procedure in B.1. as soon as possible and no later than 8 days after the examination.
  4. If the submitted medical report states that the student has fallen ill during the examination, the submitted exam answer shall not be assessed, and the student must be exempted from the rule whereby failure to attend an examination counts as an examination attempt.

2.2 Oral examinations
Any student who has accepted the examination assignment is considered as having attended the examination.
In exceptional cases, where a student falls ill during the examination, he or she must do the following:

  • The examiner must be informed that the student is leaving the exam room due to illness.
  • The procedure described in 2.1. (2-4) regarding written examinations must then be followed.

C. Other
Make-up exam periods will be announced by the programme in question.
Any student who has not been able to attend the make-up exam, must wait for the next ordinary exam.

Copenhagen Business School, 15 December 2016
Jan Molin
Dean of Education

Rules for written and oral examinations conducted abroad AT bachelor and graduate programmes at CBS

In pursuance of ss. 8, 11 and 12 of Ministerial Order no. 670 of 19 June 2014 on University Examinations and Grading (the Examination Order) the following rules for written and oral examinations conducted abroad for bachelor and master students at CBS are laid down.

1. Upon the request of a student, CBS may conduct examinations at a Danish representation (embassy or consulate) or at a different location abroad such as e.g. a partner university, if the student for practical or financial reasons is unable to participate in the university’s examinations in Denmark, and if the exam location in question agrees to this.
(2) In this context, Greenland and the Faroe Islands are also considered to be locations abroad.
(3) Examinations may be either written sit-in examinations, cf. s. 3, or oral sit-in examinations, cf. s. 4.

2. As far as full-time programmes are concerned, students are expected to be at CBS at the scheduled examination times, which are communicated well in advance of the examinations. Examinations abroad shall therefore only be conducted where substantial practical or financial reasons apply or in case the examination times initially announced are changed.
(2) The programme director shall decide whether the conditions for holding the examination abroad are met, cf. subsection (1).
(3) It is also a precondition that the programme director finds that the examination in question can be carried out satisfactorily in accordance with the provisions in ss. 3-5, and that the examination provisions allow individual examinations.

3. Written sit-in examinations must take place simultaneously with the corresponding examination at CBS. In exceptional cases, the programme director may grant an exemption from this requirement, in which case a separate assignment must be prepared for the examination abroad.
(2) The exam location in question must agree to accept and keep the assignment in a safe place and return the exam answer immediately after the examination. The assignment and the answer must be sent by courier or another reliable service.

4. Oral sit-in examinations must be held as video conferences or by means of other equivalent technical measures (MS Teams, etc.) The examiner(s) may conduct the exam from another location than the student, but is obligated to test and grade the student in accordance with the Examination Order.
(2) CBS-rules on online oral examinations at any given time shall apply.
(3) “Guidelines for MS Teams examinations at CBS” also apply to the examination.

5. The programme director shall appoint or approve invigilators or other persons to organise the practical aspects of conducting written examinations abroad and to stay with the student during the entire examination.
(2) Persons working for or otherwise affiliated to a company in which the student is employed, holds an internship or the like, cannot be appointed or accepted as invigilators.
(3) Examinations abroad must take place in accordance with the provisions of the Examination Order and the programme regulations in general. The representation/institution must therefore ensure that the examination is conducted in accordance with the same terms as those at CBS, including no access for unauthorised persons during the examination and no use of unauthorised exam aids.

6. The student shall pay the special costs associated with the examination in question, including payroll costs associated with invigilators and other persons involved in conducting the examination at the exam location.
(2) Prior to the examination, the student shall forward a written confirmation of his or her willingness to pay the costs in question to CBS and the exam location, cf. subsection (1).
(3) In accordance with subsection (1), the student shall settle the accounts directly with the exam location.
(4) When conducting examinations at Danish representations abroad, the Ministerial Order on Payment for the Services of Civil Servants Serving Abroad (Bekendtgørelse om betaling for tjenestehandlinger i udenrigstjenesten) applies.

7. Unless otherwise agreed, CBS shall pay the special costs associated with the planning and holding of the examination. In case of extraordinarily large costs, CBS may ask the student to pay part of or all costs associated with the examination in question. This is especially the case, if a separate assignment must be prepared for the exam, cf. s.3(1). If so, it is a condition that the student has made a written declaration of his or her willingness to pay the costs in question on the basis of CBS’ estimate of the amount. CBS may make it a condition for conducting the examination that the amount is paid in advance.

8. When conducting examinations abroad, the following also applies:
1) Well in advance and no later than 2 months before the time of the examination, the student must contact the relevant programme director and indicate which examination he or she wishes to take abroad. Under special circumstances the deadline may be extended, e.g.if the examination times initially announced are changed.
2) The student shall establish and facilitate contact between the exam location and CBS.
3) The exam location shall appoint a person (specified by name), whom CBS can contact.
4) The programme director shall then make an assessment of whether the conditions for conducting the examination abroad are met, cf. s. 2(2) and (3) and inform the student hereof.
5) If accepted that the examination is conducted abroad, the Programme Administration shall inform the student about the conditions, including the financial conditions, cf. ss. 6 and 7.

30 October 2015
Jan Molin
Dean of Education

Legislation

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Examination Order (in Danish), Ministerial Order on University Examinations and Grading – Bekendtgørelse om eksamen og censur ved universitetsuddannelser

Grading Scale Order (in Danish), Ministerial Order on the Grading Scale and Other Forms of Assessment of Study Programmes Offered under the Ministry of Higher Education and Science – Bekendtgørelse om karakterskala og anden bedømmelse ved uddannelser på Uddannelses- og Forskningsministeriets område

Bekendtgørelse om afgivelse af erklæringer m.v.

Additional information

Additional information is available on the Danish version of this page. Caseworkers can find memorandums etc. in the caseworker forum on:

  • information about when the external examiner fails to show up
  • information about overall assessment of a written product and the oral performance (overall evaluation)
  • the rejection of a written exam product which does not fulfill the form or layout requirements
  • when an examiner can change a grade.

Students can find information about exam complaints and appeals on my.cbs.dk.

Header text

Header text

Admission, matriculation, leave of absence, and disenrolment

CBS-rules

CBS students must also read the information available on my.cbs.dk about leave of absence.

Rules regarding leave on bachelor and graduate programmes at CBS

In pursuance of s. 36 (1) in Ministerial Order no. 110 of 30 January 2017 on Admission and Enrolment to bachelor programmes at universities (bacheloradgangsbekendtgørelsen) and s. 22 (1) in Ministerial Order no. 111 of 30 January 2017 on Admission and Enrolment on Master’s (Candidatus) Programmes at Universities (Kandidatadgangsbekendtgørelsen) the following rules on students’ leave of absence at CBS’ bachelor and master programmes are laid down.

1. A student can be granted a leave of absence from his/her programme due to personal circumstances, see however subsection (2). Paid employment/work is not considered personal circumstances, and consequently a leave of absence cannot be granted solely due to paid employment/work. The decision on the application for leave of absence shall be decided by the academic programme director.
(2) Leave of absence cannot be granted before the student has completed the first academic year of the bachelor programme or the first semester of the master programme and passed the exams which, according to the programme regulations, are placed in the first academic year / the first semester, respectively, see however subsections (3)-(5).
(3) Leave of absence must be granted if it is based on maternity, adoption or military service, cf. the act on staff of the Danish army.
(4) Students who have contracted with the Danish army to make themselves available for deployment, immediately or in the long term, are subject to the rules in sec. 13 b in the act on staff of the Danish army.
(5) When warranted by extraordinary circumstances, the study board may grant exemptions to the rule in subsection (2).

2. The application for leave of absence shall be submitted to the programme secretariat accompanied by the necessary documentation.
(2) Leave of absence shall usually be granted until the beginning of a semester or academic year. Leave of absence for another period can be granted if the teaching activities allow it. The leave of absence shall be for a length of up to one year.
(3) If warranted by extraordinary circumstances, a leave period can be extended upon submission of another application. However, normally a leave of absence cannot be granted for a period of time which exceeds 2 years in total.
(4) The academic programme director can allow the student to return to his/her studies before the leave of absence expires.

3. The student is not entitled to attend the teaching activities of the programme during his/her leave of absence.
(2) In general, the student is not entitled to take an exam or test in his/her programme during his/her leave of absence. To a certain extent, it is, however, possible for the student to register for any exams from previous semesters that have not yet been passed. It shall be stated in the decision regarding leave of absence which exams the student can register for. In addition, it is possible to submit a master’s thesis contract during the leave of absence.
(3) During his/her leave of absence, a student is not entitled to stand as candidate for or be on the CBS Board of Directors, study boards, or the Academic Council.

4. Periods of leave of absence shall not be included in calculation of the maximum period of time allowed for completing the programme, see the programme regulations, or other deadlines of the programme, see however subsection (2).
(2) When calculating the period of which the student is delayed in relation to the prescribed period of study, cf. s. 31 of the Ministerial Order on Bachelor and Master’s (Candidatus) Programmes at Universities (the University Programme Order), regarding special guidance for students prone to dropping out, periods with delay as a consequence of adoption or maternity/paternity leave, and periods with leave as a consequence of military service, deployment as part of international military operations, long-term illness, care of family members who are handicapped, seriously ill, dying or the like, shall not be included.

5. A student who returns to his/her programme after a leave of absence is not entitled to complete the programme in pursuance to the programme regulations that he/she was subject to before the beginning of the leave of absence.

CBS, 30 August 2017
Jan Molin
Dean of Education

Appendix
Extract from:
Act on the staff of the Danish army, cf. consolidating Act no. 667 of 20 June 2006, as amended by s. 3 in act. no. 1264 of 16 December 2009 on the amendment of the act on leave of absence for military service and leave for service in the UN etc., and other acts.
(Leave of absence in case of military deployment, etc.)

13 b. Programmes established by virtue of or according to legislation applying to the areas under the Ministry of Children and Education and the Ministry of Science, Technology and Innovation entitle education seekers, who contract with the Danish army to make themselves available for deployment immediately or in the long term, to be absent if they are called up in pursuance of their contract. The same applies to traineeships, however, cf. 5).
(2) If the education seeker is absent for less than one month of an academic year due to military service, he/she is entitled to an exemption from any compulsory attendance rules. If the absence takes longer than one month, the education seeker is entitled to leave of absence from his/her programme or teaching activities. If the education seeker has been enrolled in a programme, which has not started yet, the educational institution is entitled to guarantee enrolment later instead of leave of absence.
(3) Upon expiry of the leave of absence, the education seeker is entitled to return to his/her programme or teaching activities if it is still offered by the educational institution. The educational institution shall decide when the education seeker can resume his/her studies.
(4) If the deployment is assumed to be more than 3 months, the education seeker is entitled to de-register from the programme or teaching activities. In that case, the education seeker is entitled to a refund of any tuition fee or other fees, for which the education seeker has not received any education, teaching, board and lodging or the like and which exceeds DKK 1,000. In order to receive a refund, the education seeker shall inform the educational institution of his/her right to de-register when he/she applies for enrolment.
(5) Students who are enrolled in vocational or agricultural education with a training agreement are subject to the rules on leave of absence for military service and leave of absence for deployment abroad. 4) on refunds shall also apply to s. 5.
(6) Upon negotiation with the current minister, the minister of defence is entitled to decide that the leave of absence scheme also shall apply to other public education.

Information is available on cbs.dk about admission, enrolment, transfer to another university, re-enrolment etc.

Legislation

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Lov om adgangsregulering ved videregående uddannelser – see also Bekendtgørelse om digital kommunikation ved ansøgning om optagelse på videregående uddannelse

Ministerial order on admission and enrolment on full-time programmes at universities (in Danish) – Bekendtgørelse om adgang til universitetsuddannelser tilrettelagt på heltid

Erhvervskandidatbekendtgørelsen, with later amendments – Bekendtgørelse om akademiske erhvervsoverbygningsuddannelser ved universiteterne og erhvervskandidatuddannelser ved universiteterne og de videregående kunstneriske uddannelsesinstitutioner

Act on Universities, the University Programme Order, and international education activities

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

The Danish Act on Universities (in Danish)

The University Programme Order (in Danish) – Uddannelsesbekendtgørelsen

International education activities

Ministerial Order on the International Education Activities of Universities (in Danish) – Bekendtgørelse om universiteternes internationale uddannelsesforløb


Bekendtgørelse om fripladser med stipendium som støtte til leveomkostninger til visse udenlandske studerende ved universiteterne


Bekendtgørelse om tilskud og revision m.v. ved universiteterne

Bachelor & graduate programmes

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.