Administrative procedures and study boards

CBS-staff should also see the Danish page

Guidelines regarding students’ right to file a complaint about decisions made by study boards, programme directors and programme administration

In pursuance to the Danish University Act (order no. 695 of 22 June 2011), the following shall apply to the right to file a complaint about the decisions of study boards, programme directors and programme administration:

I. Study board decisions
S. 18,4,4, cf. s 14,10, of the University Act stipulates that the study board shall have exclusive competence to process and approve applications for credit transfer (incl. pre‐approved credit transfer) and exemption.

When the study board has made a decision in a specific case of exemption, the part of the decision that is based on academic assessments shall be final and cannot be brought before other authorities at CBS or the Danish Agency for Universities and Internationalisation, under the Ministry of Science, Innovation and Higher Education. It is thus only possible to file a complaint about the legal aspects of the case.

As most board decisions will include elements of both academic assessment ‐ which is not subject to complaint ‐ and application of the current rules that apply to the programme (i.e. legal aspects), the requirements for the form of these administrative law decisions are very strict.

In administrative law decisions it must be ensured that:

  • all relevant aspects are included in the decision
  • the decision includes a description of the issues that have been decisive to the outcome of the case
  • the applied authority is indicated
  • the decision is accompanied by a justification that meets the requirements of the Danish Public Administration Act.
  • the answer also provides the recipient with the necessary justification to understand the outcome of the case
  • the correct information on the complaints procedure has been given.

If the student wishes to file a complaint about a study board decision and finds that:
‐ the decision is not in accordance with applicable rules or practice
‐ the academic assessment has not been adequately justified or
‐ the decision lacks legal basis,
the decision may be appealed to the President of CBS (attn.:) Legal Services – legal@cbs.dk). If the President finds against the student in this decision, which solely concerns the legal aspects of the decision, the case may be brought before the Danish Agency for Universities and Internationalisation.

As far as the study board decisions regarding credit transfer and pre‐approved credit transfer are concerned, s. 18 a of the Danish University Act stipulates that the student is entitled to file a complaint about the board’s academic assessment. Such a complaint must be addressed to the President of CBS (attn.: Legal Services – legal@cbs.dk), who shall set up a board of appeal or refer the case to the Qualifications Board (depends on the nature of the case and programme).

II. Decisions made by programme directors and the programme administration
In collaboration with the study board, the programme director shall be in charge of the practical organisation of teaching activities, examinations, and other assessments included in the exam. In this connection, the programme director shall upon the authorisation from the President of CBS be entitled to make decisions regarding:
‐ leave of absence
‐ dispensation to participate in a make‐up exam due to extraordinary circumstances
‐ exemption from general deadlines, including deadlines for submission of master’s thesis.

The programme administration is authorised to make decisions in cases where the President of CBS has delegated the decision‐making authority to the programme administration, e.g. decisions regarding admission to CBS’ master’s programmes, which are made by the Admissions Office. The programme administration is also authorised to make decisions in cases where the study board has defined clear guidelines for the processing of the specific type of case.

As far as the formulation of the decisions made by the programme director and the programme administration is concerned, please refer to paragraph I above.

When the programme director and the programme administration have made a decision respectively, the decision may be appealed to the President of CBS (attn.: Legal Services – legal@cbs.dk), as far as both the
academic and the legal aspects
are concerned. This means that the student shall be entitled to file a complaint if the student finds that the decision is not academically correct; that the processing of the case
has not been correct; or that the decision is not in accordance with the applicable rules, guidelines or practice.

If the President finds against the student, the case can be brought before the Danish Agency for Universities and Internationalisation, however, only as far as the legal aspects of the case are concerned.

III. Complaints procedure
The complaints procedure in decisions made by study boards, programme directors and the programme administration must include what the student is entitled to complain about, whom the justified complaint shall be lodged with/submitted to, and the deadline for filing a complaint.

Copenhagen Business School, 05 March 2012
Per Holten‐Andersen
President

/ Martin Kramer‐Jørgensen
Legal Services

CBS’ standard rules of procedure for study boards

Circular on Elections for the Study Boards at CBS

Confidentiality and rights

On this page you can find information about confidentiality agreements and collaboration with companies or organisations, e.g. in connection with your master’s thesis or bachelor project. CBS’ standard confidentiality form is available below. Students should also read the information available about confidentiality agreements/non-disclosure agreements (NDA’s) on my.cbs.dk.

Additional information is available on the Danish page.

Confidentiality agreements

The student is expected to read the rules below regarding entering into agreements on confidentiality, before making such an agreement with a company. If the supervisor is expected to sign the agreement, CBS’ standard NDA available below must be used in its original wording (with the exception of added names, project description etc.) .

CBS’ standard confidentiality agreement

If a student has questions regarding confidentiality, the student should read the comprehensive information available on my.cbs.dk; including the information about who to contact if the student still has non-answered questions.

Rules for entering into agreements on confidentiality and rights in connection with cooperation between students, companies/organisations and CBS on master’s theses and other projects

Copenhagen Business School (CBS) attaches great importance to cooperation between the business community and our students. The present set of rules has been drawn up to ensure that the cooperation is beneficial to all parties.

The student and CBS
The student is not employed by and thus does not act on behalf of CBS, nor is the student in any position to commit CBS. The student is not subject to any monitoring by CBS of his or her activities, and CBS cannot be held liable for any actions or omissions committed by the student.
The student is not insured by CBS in connection with his or her stay in a business.

The student and the business
Any collaboration on a project must be based on an agreement between the student and the business. In principle, there will be no direct contact between the tutor and the business in the project period.
In some cases the business may wish to remunerate the student for his or her efforts. Any such remuneration is of no concern of CBS.
In such cases it is important that both the student and the business have agreed on the expectations and requirements of the business to the results of the project, as there may be discrepancies between the business’ requirements for immediate applicability (e.g. in the form of a consultant’s report) and CBS’ assessment of the project according to academic standards.

Form and content of the written report
Before the project starts, the student and his or her tutor discuss the problem statement, following which the student and the business together assess the possibilities for cooperation on the project.
From the point of view of CBS, emphasis is placed on theoretical knowledge and the application of theories on practical issues; this must be reflected in the project. It may thus be necessary for the student and the business to include a form of additional reporting in the cooperative agreement.
The student must be able to continue working with the subject of the project, even though the cooperation with the business may be discontinued in the course of the process.

Confidentiality
In connection with the cooperation, the student will often get access to company data or other confidential information that the business does not want to have made public. As a consequence, the business will often demand that the information surrendered to the student and the tutor in connection with the project must be kept confidential. The student should respect any such demand from the business and sign an agreement to that effect. A paradigm agreement is attached as Appendix. This agreement has been drawn up in accordance with e.g. the recommendations and guidelines prepared by a committee under the Danish Rectors’ Conference in cooperation with The Confederation of Danish Industries (The recommendations can be found in the publication, “Kontakter, kontrakter og kodeks. Forskningssamarbejde mellem universiteter og virksomheder” [Contacts, contracts and codices. Research co-operation between universities and companies], The Danish Confederation of Industries and The Danish Rectors’ Conference, September 2004) and following discussions with several large Danish businesses that CBS cooperate with.

The agreement is signed by the student, the business and the tutor before initiating any kind of cooperation. If the tutor is expected to sign the agreement, the paradigm MUST be used in its original wording (with the exception of added names, project description etc.)

External examiners are appointed by CBS in collaboration with the national external examiners’ institution according to current rules. Thus, it is not possible to give any special consideration to e.g. the external examiner’s industry relations. The external examiners activities are covered by the Public Administration Act, including the provisions on disqualification and secrecy. Thus it is not possible to get the external examiner to sign specific confidentiality statements.

The business is obliged to inform the student of what data are made available and who the student may contact for questions; similarly, the student is obliged to inform the business’ employees of how the information will be utilised. It is possible to divide the project into a confidential and a non- confidential section. However, it is not possible to exclude examiners (and where relevant, any opponent group) from access to parts of the project, if these parts are to form the basis for the assessment of the student’s performance.

It is important that records are kept of the information surrendered by the business. As a consequence, the student is obliged to keep records of received information; the list will need to be approved by the business on a regular basis, usually at least once a month (if any new information has been handed over in the period).

The student has a similar obligation to keep records of the information handed over to his or her tutor, unless the information has already been incorporated in the project.

One provision of the agreement is that the business is entitled to review the project before it is submitted to CBS, and the business is entitled to demand changes made to the project if the business finds that parts of it contain confidential information that the business does not want made public. If the company’s exercise of this right results in the project not being suitable for submission, the student may choose to submit the project to CBS with a confidentiality clause. A confidentiality statement has been prepared as an appendix to the paradigm agreement; the statement is signed and submitted with the written report. The business is obliged to sign the confidentiality statement.

Rights
The student holds all rights to the project/product that the student has prepared. If more students have prepared a joint project/product, they hold joint rights. As a consequence, only the student(s) can allow any restrictions to these rights (section 43 of the Ministry of Science Examination Order (Ministerial Order No. 857 of 1 July 2010 on University Examinations and Grading) and section 55 of the Ministry of Education examination Order).

Any agreement between the student and the business on any transfer of rights will only affect the student and the business and will have no effect on any rights held by the teacher/tutor or CBS.

If the student’s work in the business is expected to result in a specific product (e.g. a software program), it is very important that an agreement is made in advance on any transfer of rights. If no agreement has been made, the general provisions in Danish legislation will apply.

The paradigm confidentiality agreement includes a provision on transfer of rights that can be used in such cases.

The business, the student and CBS may make an agreement to what extent each of the parties is entitled to publish the results of the cooperation. In this context, ”CBS” is the tutor.

Any lending of theses and dissertations via the CBS Library may only take place provided the student has given his or her written consent. These papers may only be used in teaching if the student has given his/her written consent.

CBS has right of ownership to the physical or electronic copies of a paper that according to current rules have been submitted in connection with the assessment. According to legislation on records, CBS is obliged to keep these copies; consequently they cannot be handed over to the student and/or the business.

1 February 2011
Johan Roos
President

Checklist for cooperative agreements between students and companies

The present checklist is intended for the student’s personal use and should be regarded in combination with the CBS ”Rules for entering into agreements of confidentiality and rights in connection with cooperation between students, businesses and Copenhagen Business School on theses, dissertations, semester papers, projects etc” of 8 May 2006.

Project start

  • The problem statement must be approved by the tutor before contact to the business is made, and the student(s) and the business discuss whether there is a basis for cooperation.
  • Who is the contact inside the business?
  • How many hours can the student(s) expect that the business is prepared to invest in the cooperation?
  • How many hours can the business expect that the student(s) is/are prepared to invest in the cooperation?
  • What is the time frame (beginning and completion)?
  • To what extent can the student(s) expect to be allowed to use business resources, such as Internet access, IT equipment, databases, copying facilities etc?
  • If the business wants to remunerate the students for their efforts, details of conditions, extent etc. must be agreed upon in advance.
  • Will the student be covered by the business’ insurance during the visit, or will the student need to take out their own insurance?

Access to and administration of information and rights

  • To what extent does the business make information available? Is the information publicly accessible (eg via the website, annual reports etc) and/or confidential?
  • How is any confidential information to be treated? It is important to make sure that the required basic data can be incorporated in the written paper that the student submits for assessment. It may thus be necessary to delimit the paper to avoid having to use confidential information. – Students should bear in mind that the teacher/tutor and the external examiner in their capacity as civil servants have a duty of silence and are not allowed to pass on any information that has been labelled as confidential. If the business is expected to disclose confidential information, a confidentiality agreement must be made before the cooperation is initiated (a paradigm agreement form is attached as an appendix to the guidelines).
  • Who may get a copy of the thesis? The teacher/tutor, the external examiner and CBS need one copy each, but are other businesses, fellow students or others allowed to receive copies? Should the business have one or more copies? If they want multiple copies, who will pay for them?
  • If the project is confidential, will there be any time limits (this is important in connection with library lending)? – In many cases the information will be irrelevant to eg competitors already after one year.
  • If the project involves developing a specific product (eg a software program), who will own the rights? And will the student(s) receive any compensation in this connection?

Communication of results

  • What can be published afterwards – and by whom? It should be noted that students basically hold the copyright to the contents of their written papers. Will the results be communicated in a journal or newspaper article? If so, who will write it – and who will be the sender? Does the article need to be approved by the business?
  • Is the business prepared to get the final reporting on the project in the form of a thesis (the main content of which is theories and methodology), or does the business want a separate document? It should be noted that this implies a significant amount of extra work! Also make sure to stress the difference between a CBS assignment and a consultant’s report. Does the business want an oral presentation of the results?

Copenhagen Business School
8 May 2006

Rights

Guidelines for recording of teaching activities etc. and the use of teaching material

1.1 Introduction
1.2. CBS (CBS is used as the term for the whole university. Who can make the decisions on behalf of CBS varies, according to the rule described in the university act, CBS bylaws and delegation letters, and will not be further elaborated here.) wishes to provide teaching activities which meet the students’ and society’s need for good, contemporary and flexible education. The purpose of the guidelines is to clarify existing copyrights applying to teaching activities and teaching material etc. developed by CBS’ employees.

1.3 The guidelines do not deprive the employees of their statutory and customary copyright to their work, but clarify CBS’ right to use teaching materials and record teaching activities etc. and make use hereof.

1.4 The motivation behind the guidelines is a wish to continuously use recordings of teaching activities, online courses, etc. in the development of CBS’ programmes and make use of all kinds of supply modes to replace a lot of one-way communication with greater opportunities for dialogue between lecturer and students. The aim is therefore not to reduce the number of lecturers but solely to obtain a better and more modern use of the total amount of teaching resources.

1.5 The recording of teaching activities and use of teaching material are natural elements of the daily teaching activities in a number of courses, and it usually goes unnoticed. Since much time and many resources are invested in this, it is deemed proper to describe how you should proceed in the rare case that disagreements occur, e.g. when an employment terminates, so we can ensure that the work efforts of colleagues and CBS’ investments will continue to benefit the students.

2 Scope of application
2.1 The guidelines apply to all members of academic staff employed at CBS. The employees are represented by the CBS Association of Faculty Staff and the Professors’ Association (These guidelines do also apply for work done for CBS by part-time teachers (DVIP). When special cases occur, the dean of education can make exemptions. Students rights are not covered by these guidelines.).

3 Recording of teaching activities etc.
3.1 Recording of teaching activities is normal. It can be used for a number of different purposes e.g. repetition, e-learning courses, etc. CBS is therefore entitled to record any form of teaching activity, lecture, presentation, etc. (hereinafter referred to as “Teaching activity”) taking place in rooms used by CBS. The recording can be carried out in any way deemed appropriate (sound, film, livestream, etc.) and by integrating other materials, e.g. slides, in the recording (hereinafter referred to as “Recordings”).

3.2 When video is recorded, one or more cameras are usually set up in the relevant room. They will primarily focus on the lecturer/speaker/ presenter (hereafter referred to as “The lecturer”) and the teaching materials (as defined below) which he or she applies during the teaching activity. The recordings can be stored on any medium and in any format.

3.3 As a lecturer, it is only reasonable that you know in advance whether the teaching activity will be recorded, and that the recorded teaching activity will not be taken out of context. CBS must inform about the teaching activity being recorded well ahead of time in order for the lecturer to adapt to the circumstances, for instance adjust the content or form or to explore his or her possibilities in terms of giving the lecture (The individual lecturer cannot oppose the teaching activity being recorded, but CBS will as until now strive to ensure that the tasks which the lecturer is to perform are organised according to what the lecturer does best and feels most comfortable with.). Information on scheduled recordings should be presented in such a way that the lecturer knows which teaching activity (activities) will be recorded.

3.4 The recordings belong to CBS and must not be used by others without CBS’ written con-sent unless otherwise stated in these guidelines, cf. ss. 4.8 and 5.8. If an agreement is signed giving others permission to use the recordings, the terms and conditions hereof must be specified.

4 Use of recordings
4.1 CBS is entitled to use the recordings to the extent necessary for CBS’ core activities. This could for instance include employees using the recordings in connection with preparation and performance of a teaching activity or the recordings being available for students at CBS. It may take place in CBS’ rooms or on CBS’ websites, intranet, learning management system (LMS) or the like.

4.2 CBS is allowed to edit the recordings by cutting between different cameras, by adding teaching material (as defined below) and by using extracts of the material as long as it is still meaningful. Beyond this, CBS is not entitled to edit the recordings without the lecturer’s consent.

4.3 The lecturer’s name, title and place of work in addition to the date of the recording must always be stated in all copies of the recordings and when the recordings are made available as stated in s. 4.1. The lecturer must be credited as long as he or she has contributed to the material. The lecturer can ask not to be credited if he or she wishes to.

4.4 The lecturer will have access to the recordings before it is used any further. If unintentional, unfortunate performance appears in some recordings, the lecturer can contact the dean of education and ask to have these removed.

4.5 If the content of a recording turns out to be academically outdated or false, the lecturer can contact the dean of education to draw attention to this and ask for the recording to be removed or adjusted for this reason. In case of disagreement or doubt regarding the extent to which the material is academically outdated or false, the employee representative and programme director can be included in the discussion (This is a description of the lecturer’s right to get material removed. Normally the course coordinator will make sure that material that is out of date will be removed).

4.6 CBS’ rights in pursuance of ss. 4.1 and 4.2 shall still apply regardless of whether the employment between CBS and the lecturer subsequently is terminated.

4.7 When 5 years have passed since the recording was made, the lecturer can make a request to the dean of education demanding CBS to cease using the recording and delete it no later than 3 months after the end of the academic year (1 September – 31 August) in which the request was submitted.

4.8 In pursuance of s. 4, CBS is not entitled to assign its rights to a third party or in any other way make the recording available for a third party without the lecturer’s consent. An agreement to use the recording outside CBS can be made between the lecturer and the dean of education, and the lecturer will be eligible for compensation.

5 Use of teaching material
5.1 The term teaching material includes any form of material developed by CBS’ employees cf. s. 2.1 (hereinafter referred to as “the creator”) and used in connection with teaching activities at CBS. It could be texts, pictures, graphics, PowerPoint presentations, slides, diagrams, assignments, grading instructions, e-learning, quizzes, film and audio recordings, etc. (hereinafter referred to as “teaching activities”).

5.2 CBS is entitled to use teaching material to the extent necessary for CBS’ core activities. It can for instance be used by other CBS employees in connection with preparation, be produced in multiple copies or be made available for the students. It can be applied in any format and setting both in rooms used by CBS or on websites, intranet, learning management systems and the like for students.

5.3 CBS is entitled to demand that the creator of the teaching material sends or uploads a digital copy to CBS.

5.4 CBS is not entitled to edit the teaching materials without the creator’s consent. This does not prevent the use of extracts of the material as long as the meaning is preserved.

5.5 The creator’s name, title and place of work in addition to the date of creation must always be stated in all copies of the teaching material made available.

5.6 CBS’ rights in pursuance of s. 5 remain in force regardless of whether the employment be-tween CBS and the creator subsequently should terminate.

5.7 In pursuance of s. 5, CBS is not entitled to assign its rights to a third party or in any other way make it available for a third party without the creator’s consent. An agreement on using the teaching material outside CBS’ ordinary activities can be made between the lecturer and the dean of education, and any potential income shall normally be divided between CBS and the lecturer.

5.8 Teaching material produced at CBS can only be used in another context after agreement between CBS and the creator. In principle, the material cannot be used by a competing company or organisation. The creator can use simple teaching material (e.g. PowerPoints, notes, smaller assignments etc.) developed by the creator alone outside CBS without further agreement. Please also refer to the guidelines for external employment in force at any time.

5.9 These guidelines do not affect the existing practice according to which the lecturer can publish textbooks. It is the creator’s/lecturer’s own responsibility to sign relevant publishing agreements and agreements on sale, etc. observing the obligations as an employee at CBS.

Teaching material developed in employment outside CBS is not covered by these guidelines provided that CBS’ guidelines for external employment are observed.

6 Other provisions
6.1 The lecturer/creator shall not receive distinct remuneration or reimbursement for use of material pursuant to these guidelines.

6.2 The lecturer and/or creator of the teaching material must preferably avoid or alternatively draw attention to potential violations of third party rights.

6.3 The establishment of the guidelines follows a discussion between CBS and the employee representatives for academic staff.

6.4 The guidelines should continuously be adjusted according to developments, and they must therefore generally be reviewed every second year in the autumn semester. The discussions will take place between CBS and employee representatives for academic staff.

10 March 2018

The guidelines are also available as a PDF-file: Guidelines for recording of teaching activities etc. and the use of teaching material

Rules and regulations regarding conduct and academic integrity, including penalties, and other rules

Information is available on CBSShare, for the internal examiner, when suspected plagiarism is to be reported.

CBS’ rules and regulations on CONDUCt AND RULES ON ACADEMIC INTEGRITY, including penalties

Pursuant to section 14 (9) of the Danish University Act (Consolidation Act no. 778 of 7 August 2019), section 9 of Ministerial Order no. 22 of 9 January 2020 on University Examinations and Grading (the Examination Order), section 32 of Ministerial Order no. 37 of 13 January 2022 on Admission and Enrolment on Programmes at Universities arranged as full time studies (the Admission Order) the following rules have been laid down:

1. The rules apply to all students enrolled at CBS’s bachelor’s, master’s, professional bachelor’s, advanced level, executive master’s and PhD programmes, including exchange students, credit transfer students and students under the vacant seat scheme.
(2) The provision in Section 4 also applies to applicants for CBS’ bachelor’s and master’s programmes.

2. The rules concern the behaviour both actual actions as well as omissions that students cf. s.1 take.

Paragraph I
Rules

3. The student must be considerate and orderly in his/her conduct at CBS. Bullying or other form of harassment of other students or staff is unacceptable.
(2) The student is under the duty to show consideration for other students and employees at CBS and CBS’ property, buildings and other possessions. This means that noisy behaviour, eating, drinking; smoking, etc. cannot take place in ways or places, where it causes inconvenience to others.
(3) The student must observe all rules laid down by CBS, including works and safety regulations, whether or not they are formulated as general rules, house rules, on posters or signs.
(4) The student must act and behave considerately and orderly in any situation in which the student wholly or in part represents or acts on behalf of / in affiliation with CBS (e.g. during project work or business internships, conferences and case competitions) to ensure that CBS’ reputation and/or cooperative relationships are not damaged.

4. The student is under the duty to comply with directions and orders from employees at or of CBS regarding the rules in s. 2.
(2) The student must show his/her student identity card or otherwise prove his/her identity on request.

Duty of information

5. Applicants for bachelor’s and master’s programmes are under a duty to inform CBS about and apply for credit transfer for programme elements from previous incomplete study programmes at the same educational level. Providing false or insufficient information on such passed programme elements is sanctioned according to the provisions in Paragraph II on disciplinary measures.

6. Students who have received pre-approval for credit transfer for programme elements at a different educational institution, are under a duty to subsequently submit the necessary documentation to CBS for whether these pre-approved programme elements are passed or not. Intentionally providing false or insufficient information on this may be sanctioned according to the provisions in Paragraph II on disciplinary measures.

Academic conduct

7. Students at CBS are under the duty to observe the general rules of academic conduct, cf. appendix 1 and subsections 2-5 of this section. The student shall not be entitled to:
(2) obtain or offer unauthorised aid to another student in the preparation of an exam paper or to bring or use unauthorised aids during an exam, including take-home exams.
(3) take credit for work (texts, ideas or products) which is not his/her own or use other people’s work without a clear source reference and quotation marks or quotation formatting.
(4) submit his/her own previously assessed, published or annulled work without informing the person to whom it is submitted.
(5) falsify data, documents or the like.

Paragraph II
Penalties

8. The stipulated penalties in s. 9-14 can be used separately or in combination in case of non-compliance with the rules in s. 3-7.

9. The student can be expelled from the examination, which entails that the student’s exam paper will not be assessed, and that the student has used one exam attempt.

10. The student can be expelled from the university, which entails that the student shall leave CBS’ premises immediately.

11. The student can be given a written warning. A written warning entails that the violation of the rules will be registered on the student’s case in the administration system.

12. The student’s submitted paper/performance can be annulled, which entails that the paper/performance will not be assessed, and that the student has used one exam attempt. An annulment of an already published grade entails that the grade is withdrawn and that the student has used one exam attempt.

13. The student can be suspended from the examination activities, which entails that the student cannot register for or participate in examinations or examination-related activities during the suspension period. The student is entitled to participate in the ordinary teaching. The student cannot be granted a credit transfer for exams passed at other universities during the suspension period, regardless of whether the student has received pre-approval for credit transfer before the suspension period.

14. The student can be expelled temporarily or permanently, which entails that the student shall be excluded from participating in any activity at CBS, including all kinds of participation in teaching and examination. A decision of permanent expulsion shall only be taken if the President finds it necessary in order to ensure that the work of CBS is undisturbed, or that CBS’ reputation is not damaged, or that the confidence in the examinations conducted at the university is upheld in society or in cases where students have intentionally provided false or insufficient information, cf. s. 5 and 6.

15. Repeat violation of the rules will be considered as aggravating circumstances in determining a sanction.

Procedure

16. In case of a violation of the rules in s. 3-7, the President shall be informed.

17. Employees at CBS and exam supervisors are entitled to suspend a student from an exam, cf. s. 9, or from the university, cf. s. 10, if the student fails to observe the announced examination rules or CBS’ rules and/or if the student’s behaviour or attempt to cheat is disturbing the exam. The President will receive a written report immediately after the suspension and then make a decision in the case.

18. If it is assumed that the student has violated the rules of academic conduct, cf. s. 7, the examination and the assessment must be completed as normal, however cf. (2), but the grade must be withheld until the President has made a decision.
(2) In cases that the assessors deem to be indisputable and verifiable acts of plagiarism, they may confront the students with this assessment. If the student then admits the violation of the rules, the student is entitled to abstain from completing the exam if the student expressly agrees to this. The same applies if the student immediately admits the violation of the rules at the start of the exam. If this happens during the exam, the exam may be stopped if the student expressly agrees to this.

19. The reporting of violations that fall within s. 3 and 7 shall be made by the person(s) who registered the alleged violation of the rules. If the exam supervisors have registered an attempt to violate s. 7, the violation shall be reported to the programme director/course coordinator, who will report the violation to the President.

20. The report must include a thorough description of the alleged violation and documentation hereof, the report will form the basis for a consultation with the involved student(s).

Complaints

21. With respect to the legal particulars of this matter, the President’s decision can be brought before the Danish Agency for Higher Education and Science.
(2) Complaints shall be submitted no later than two weeks from the date on which the student receives the decision.
(3) The complaint must be addressed to the Danish Agency for Higher Education and Science submitted to CBS Legal via email to legal@cbs.dk or to CBS Legal, Solbjerg Plads 3, 2000 Frederiksberg. Upon receipt of the complaint, CBS may issue an opinion, on which the student is entitled to comment within at least one week. The complaint, any opinion and any comments to this made by the student, and the case documents shall subsequently be submitted to the Agency.

Copenhagen Business School, March 2022


Inger Askehave
Vice-president and interim President

Appendix 1: Academic conduct and misconduct

Academic conduct is widely accepted norms on academic behaviour and honesty.
CBS expects of all students that the work they submit is their own and that the work is based on proper academic conduct.
If a student uses his/her own or other people’s formerly assessed or annulled work, the source must be named in accordance with the guidelines that apply to the examination in question. It shall be possible to control the use and the reproduction of the source at any time, and the author(s) must always be acknowledged.
An example of a correct source reference is an indication of the author(s) name(s), the title of the work, year of publication and page number(s), either in a parenthesis after the section in which the source is used or by means of and end- or footnote.
In addition, the work must be included in the overall reference list.
Regardless of extent, quotations from another person’s work must always be accompanied by a source reference and quotation marks or formatting that clearly differs from the formatting of the student’s own work (e.g. indented text in italics).
Violation of the norms on proper academic conduct is unethical and synonymous with academic misconduct.

Academic misconduct occurs when a student or a group of students are misrepresenting the
individual student’s own performance and results by falsification, plagiarism/copying, nondisclosure, cooperation on individual written work or the like.

The following are examples of academic misconduct:

  • Attempt to take credit for the work of others without their consent and without a source reference
  • The use of other people’s ideas or words without authorisation and without quotation marks and source reference
  • Falsification, fabrication or non-disclosed selection/discarding of data, documents or the like
  • Helping other people with any of the above mentioned offences
  • Bringing unauthorised exam aids into an examination room
  • Giving or receiving help in the preparation of an exam paper, including cooperating with others on individual exam papers.

The following links provide more information about academic conduct:

Stop plagiat nu: http://stopplagiat.nu

“Referér korrekt”: http://arkiv.iva.ku.dk/tutorials/referencer/om.htm (in Danish) Skov, A. (2000). Referér korrekt: Om udarbejdelse af bibliografiske referencer. København: Danmarks Biblioteksskole.

San José State University Plagieringstutorial: https://libguides.sjsu.edu/plagiarism (In English) Jackson, P. et.al. (2004). Plagiarism: The Crime of Intellectual Kidnapping. San José University Library.

REGLER FOR OPHÆNG AF PLAKATER PÅ CBS I FORBINDELSE MED VALGKAMP

Reglerne skal sikre at bygningerne ikke lider overlast i forbindelse med ophængning af plakater, at CBS’ bygninger fremtræder som et seriøst uddannelsessted og en arbejdsplads med et professionelt præg, samt at kandidaterne får ens og fair vilkår i deres valgkamp.

CBS’ studerende, medarbejdere og organisationer kan ophænge plakater og streamers efter nedenstående retningslinjer. Plakater, streamers eller tryksager herudover må ikke opsættes uden særlig aftale med Campus Services.

Ophæng i strid med reglerne medfører repressalier i overensstemmelse med CBS’ ordensregler.

Generelle vilkår:
Plakater og streamers kan opsættes på de frie opslagstavler. Bemærk at indholdet normalt fjernes 1 gang månedligt. Derudover kan der frit benyttes A-skilte og roll-ups i et rimeligt antal.

Endelig kan der sættes bannere hen over vandrehallen i SP.

Plakater mv. må ikke opsættes på eller i:

  • Undervisningslokaler
  • Vinduer
  • Glaspartier
  • Døre
  • Toiletter
  • Elevatorer
  • Balkoner i Kilen

Nedtagning

  • Plakater og streamers nedtages umiddelbart efter de er blevet uaktuelle
  • Mærker forårsaget af opsætning skal fjernes

Særlige forhold i valgperioden
I forbindelse med valgkamp kan der normalt opsættes plakater sidste åbningsdag før valgugen, dvs. fra fredag kl. 12 i KI, PH og DH og søndag kl.12 i SP.

Derudover gælder det, at:

  • Hver studenterorganisation kan i afstemningsugen opstille valgbord(e) i forhallen på Solbjerg Plads, Kilen, Porcelænshaven og Dalgas Have. Opstillingsplads anvises af Campus Services.
  • Der må alene udskænkes ikke-alkoholiske drikke.
  • CBS opfordrer alle til ikke at gå i direkte konkurrence med kantinen ift. servering af mad og drikkevarer.
  • Valgplakater må i omfang ikke være større end 140 x 85 cm.
  • Alle valgplakater og streamers skal nedtages af organisationerne senest førstkommende mandag efter valgugen.

Venlig hilsen
René Steffensen / Anders Jonas Pedersen
Campusdirektør / Sektretær for valgstyrelsen

Not available in English

Quality assurance (accreditation, course evaluation etc.) and approval of new degree courses

Legislation

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Bekendtgørelse af lov om gennemsigtighed og åbenhed i uddannelserne m.v.

Vejledning om gennemsigtighed og åbenhed i universitetsuddannelser

Bekendtgørelse af lov om akkreditering af videregående uddannelsesinstitutioner

Akkrediteringsbekendtgørelsen – Bekendtgørelse om akkreditering af videregående uddannelsesinstitutioner og godkendelse af videregående uddannelser

Exams and grading

You can read about confidentiality agreements under Confidentiality and rights. Here you can also find CBS’ standard confidentiality form. Students should also read the information available about confidentiality agreements (NDA’s) on my.cbs.dk.

CBS-rules

All students have an obligation to familiarise themselves with and to observe CBS’ Rules and regulations on academic conduct, including penalties. Students are also required to have read their Programme Regulations.

RULES AND REGULATIONS FOR WRITTEN SIT-IN EXAMS AT CBS, INCLUDING RULES AND REGULATIONS FOR ELECTRONIC AIDS

According to the Ministerial Order no. 2271 of 1 December 2021 on University Examinations and tests (the Examination Order) and the Ministerial Order no. 864 of 14 June 2022 regarding tests and exams in business-oriented higher education, it is the responsibility of the university in question to inform and guide the students and other participants in exams about the exam rules that apply to the tests. All written sit-in exams at CBS will thus be subject to the following rules and regulations:

Introduction

1. The rules govern written sit-in exams at CBS. The students shall be obligated to keep themselves familiar with these rules and other exam rules in programme regulations, course descriptions and/or the student intranet.
(2) The students are responsible for checking their username and password prior to the exam.
(3) A violation of these rules may result in immediate dismissal from the exam and may be reported to the president as an attempt to cheat. The penalties are stated in ”Copenhagen Business School’s rules on conduct and rules on academic Integrity, including penalties”.
(4) Students are hereby notified that CBS IT uses computer surveillance during written sit-in exams with the purpose of uncovering any attempts to cheat.

Written sit-in exams
2. A written sit-in exam takes place at a specific measured space of time under the supervision of CBS’S exam invigilators. The only people who are entitled to access the exam room during a written sit-in exam are the registered examinees, the exam invigilators appointed by CBS, other administrative CBS staff, and the academic staff members from CBS who are responsible for the exam.

3. All examinees must show consideration for other examinees and CBS staff members during the exam by minimising noise and other disturbances.

4. At a written sit-in exam, the examinee shall be obligated to do the following:
1) Bring his/her CBS student ID card. If this is not possible, an official picture ID stating the person’s civil registration number must be brought, e.g. a driving license or a passport; for a foreign student an official picture ID stating the date of birth is accepted, e.g. a driver’s license or a passport. The ID must be placed on the table and be visible during the entire duration of the exam. Please, note that the digital driving license downloaded to the mobile phone cannot be used as valid picture ID at sit-in exams at CBS. The picture ID must be placed visible on the table during the exam, and as mobile phones are not allowed in the exam room, the digital driving license is not permitted at written sit-in exams.
2) Be present in the exam room no later than 15 minutes before the exam starts, at which point the doors are closed (it is recommended that the examinees arrive at the exam location 45-60 minutes before the exam starts for the exam check in). Approx. 20 minutes after the exam has started, the doors will be opened briefly – once – for any examinees who have turned up late. Such examinees will not be credited with the extra time at the end of the exam.
3) Place on the table all allowed exam aids (e.g. notes, computer, calculator, books) brought into the room by the individual examinee. This must be done no later than 15 minutes before the exam starts. In case the table is not big enough for the brought exam aids, they must be placed in the student’s bag. If a USB memory stick for upload of own notes to CBS’S PC is an allowed aid, the upload of content can take place until 15 minutes before the exam starts, at which point the USB memory stick must be placed in the examinee’s bag etc. – away from the table and out of reach. Clothes, bags, etc. must be put in a place designated by the invigilators.
4) Any mobile phones, smartwatches or other electronic objects, which can be used for communication or internet searches (except for aids, which are allowed at the specific exam), must be switched off and put in a place designated by the invigilators. Such equipment is not allowed out of the examinee’s bag etc. inside the actual exam room.
5) Watches must be removed and placed in the student’s bag.
a. Depositing the equipment is at the examinee’s own responsibility and risk
6) For contract to the IT Support, please press the IT Help Request icon.
7) If the examinee wishes to leave the exam before the time is up e.g. due to illness, the examinee must contact an exam invigilator, who will inform the examinee of the procedure. The exam questions must not be taken outside the exam room until the exam has ended.
8) If the examinee wishes to submit “a blank” instead of an actual exam paper/answer, the examinee must use the function “Submit blank” in Digital Exam. The examinee must then contact an invigilator to be granted permission to leave the exam.
9) When submitting digitally in Digital Exam:
a. Finish uploading within the official duration of the exam. If upload takes place after expiration of the exam time, it will require a dispensation to have the exam answers assessed. If dispensation is not granted, a ‘-3’ will be registered, and one exam attempt has been used.
b. State the student number on all uploaded documents. The student number must also be included in the names of all uploaded files.
10) Follow the instructions of the exam invigilators.

5. At a written sit-in exam, the examinee is not allowed to do the following:
1) Leave the exam room during the first and the last 30 minutes of the official exam time.
2) Leave the exam room unless the examinee has to go to the toilet. When going to the toilet, the examinee’s ID must be left at the examinee’s exam station. At the beginning of the exam, the invigilators may inform the examinees that another rule applies.
3) Leave the exam room to smoke or buy food or drinks.
4) Bring papers, notes or the like to the toilet, or have a conversation during a toilet visit.
5) Borrow exam aids from fellow examinees unless the invigilators explicitly allow this.
6) Communicate in any way with other examinees or other persons.
7) Have a mobile phone or similar available; this also applies before the exam starts.
8) Listen to music etc., not even with headphones.
9) At exams with Digital Exam submission, it is not allowed to ask for IT support during the first 30 minutes of the exam time if the enquiry concerns uploading the exam submission.
10) Type or make corrections or add text to his her exam submission after the exam time has expired.
11) Remove screen filters from CBS’S computers.
12) Talk to other students in the exam room during or after the exam.

Exam aids at written sit-in exams
6. At written sit-in exams it is not allowed to bring exam aids, including electronic exam aids, except any aids stated as allowed aids in the course description of the individual exam.
(2) Bringing exam aids that are not allowed is considered cheating and will be reported regardless of whether or not the aids are used during the exam.

7. Electronic aids means all types of computers, calculators, mobile phones, smart watches  and other types of electronic aids that are able to type, save or calculate.
(2) CBS does not supply any facilities to enable the use of these electronic devices, including electricity.
(3) CBS does not offer any technical assistance to any electronic equipment brought by the examinees. The student will not be credited with more minutes or a re-take exam if he/she is experiencing technical difficulties using his/her own equipment.

8. The allowed electronic aids may not:
1) Be used for communication with other examinees or other persons.
2) When it is a calculator, be used for accessing the internet.
3) Be used by anyone but the examinee who has brought the aids in question. Consequently, it is not allowed to lend an exam aid to another examinee unless an invigilator specifically has allowed it.
4) Have screens or displays with a size that allows other examinees to see what is on it.
5) Transmit sound or in any other way cause significant noise nuisance to other examinees.

Exam invigilation
9. The general task of the exam invigilators is to ensure that the rules and regulations applying to the individual exam are complied with, including the regulations about which exam aids are allowed at the
individual exam, and to ensure that CBS’S “Rules and regulations on academic conduct, including penalties and other rules” are complied with.

10. The tasks and powers of the exam invigilators are as follows:
1) To designate seats in the exam room.
2) To close the doors no later than 15 minutes before the exam starts, so that the exam can begin in an orderly manner.
3) Approx. 20 minutes after the exam has started, to open the doors briefly for examinees who have turned up late. The doors will only be opened once. When the doors have been closed again, no further examinees can be allowed access to the exam room.
4) To inform the examinees of the time when the exam starts, and at exams of a during of 2 hours or more inform when there are 30 minutes left.
5) To exclude any examinee who has violated the CBS’s rules on conduct and rules on academic integrity or these rules and regulations for written sit-in exams, including any examinee who has brought exam aids that are not allowed at the exam in question. This applies even if the brought exam aid has not been used during the exam. Exclusion from an exam entails that the student will be reported to the president for cheating or for violation of the rules of conduct.
6) To note the name and student number of an examinee who contacts an invigilator or an IT-supporter and to note what the enquiry was concerned with. The purpose of this is that in case of an exam complaint, it is registered if there were problems at the exam in question and for the individual examinees.
7) To note the name and student number of an examinee who contacts an invigilator due to acutely occurred illness, see the rules concerning illness during an exam (available on this page).
8) To control the examinees’ exam aids to check that the rules for the exam are being complied with. In case of any doubt, the exam invigilators are allowed to keep the exam aid in question after the exam for control purposes.
a) Including doing random checks for mobile phones and other electronic aids, for instance, USB memory sticks and whether calculators are used for accessing the internet.

Copenhagen Business School, 18 September 2023
Bitta Nielsen

Director of the Programme Administration

Read below about allowed aids at written sit-in exams:

Other exam rules
Rules for attending make-up exams at diploma programmes at CBS are only available in Danish, see ‘Regler for deltagelse i sygeprøve ved HD-uddannelsen på CBS’ on the Danish version of this page.

Rules on online ORAL exams

According to sec. 8 in the examination order (order no. 22 of 9 January 2020, with subsequent amendments):

The university may arrange exams as video conferences or by other technical aids. The university must make sure that the safety measures in connection with the examination corresponds to normal measures for these examinations.

The examiner acts as invigilator at the online oral exam. Before the exam can begin, the examiner must:
– check that the student is alone i a closed room and ask the student to scan the room and
– check the student’s ID or other valid photo ID.

At group exams the group may sit in the same room during the examination.

Examinees are not allowed to record the examination.

Suspicion of violation of the exam rules
Th internal or external examiner may at any time during the examination ask the student to scan the room if it is suspected that other persons than the examinee/group are present in the room. If an examiner suspects that other persons than the examinee/group are in the room, or that the examinee is communicating digitally, the exam is to be continued as normal. When the exam is over, the examiner presents the suspicion to the student and withholds the grade. The internal examiner then reports the student to the CBS President (via CBS Legal) for suspicion of violation of the exam rules according to normal procedure.

Copenhagen Business School, 30 November 2020
Bitta Nielsen
Director

Rules for written examinations conducted abroad FOR diploma and master students at CBS

In pursuance of ss. 23 and 24 of Ministerial Order no. 18 of 9 January 2020 on examinations in vocational higher education and up to ss. 11 and 12 of Ministerial Order no. 22 of 9 January 2020on examination and grading at universities (the Examination Order), the following rules for written and oral examinations abroad for diploma and master students at CBS are laid down.

The rules apply to examinations, which, in pursuance of the exam provisions in the programme regulations, are to be conducted as written sit-in examinations at CBS.

1. Upon the request of a student, CBS may conduct examinations at a Danish representation (embassy or consulate) or at a different location abroad such as e.g. a partner university, if the student for practical or financial reasons is unable to participate in the university’s examinations in Denmark, and if the exam location in question agrees to this.
(2) In this context, Greenland and the Faroe Islands are also considered to be locations abroad.

2. The programme director shall decide whether the conditions for holding the examination abroad are met, cf. s. 1.
(2) It is also a precondition that the programme director finds that the examination in question can be carried out satisfactorily in accordance with the provisions in ss. 3-4, and that the examination provisions allow individual examinations.

3. The exam must take place simultaneously with the corresponding examination at CBS. If there are extraordinary circumstances, the programme director may grant an exemption from this requirement, in which case a separate assignment must be prepared for the examination abroad.

4. The programme director shall appoint or approve invigilators or other persons to organise the practical aspects of conducting written examinations abroad and to stay with the student during the entire examination.
(2) Persons working for or otherwise affiliated to a company in which the student is employed, holds an internship or the like, normally cannot be appointed or accepted as invigilators. It is also not allowed that the invigilator has personal or family relations with the examinee.
(3) Examinations abroad must take place in accordance with the provisions of the Examination Order and the programme regulations in general. The representation/institution must therefore ensure that the examination is conducted in accordance with the same terms as those at CBS, including no access for unauthorised persons during the examination and no use of unauthorised exam aids.

5. The student shall pay the special costs associated with the examination in question, including payroll costs associated with invigilators and other persons involved in conducting the examination at the exam location.
(2) Prior to the examination, the student shall forward a written confirmation of his or her willingness to pay the costs in question to CBS and the exam location, cf. subsection (1).
(3) In accordance with subsection (1), the student shall settle the accounts directly with the exam location.
(4) When conducting examinations at Danish representations abroad, the Ministerial Order on Payment for the Services of Civil Servants Serving Abroad (Bekendtgørelse om betaling for tjenestehandlinger i udenrigstjenesten) applies.

6. Unless otherwise agreed, CBS shall pay the special costs associated with the planning and holding of the examination. In case of extraordinarily large costs, CBS may in an individual case ask the student to pay part of or all costs associated with the examination in question. This is especially the case, if a separate assignment needs to be prepared for the exam, cf. s.3. If so, it is a condition that the student has made a written declaration of his or her willingness to pay the costs in question on the basis of CBS’ estimate of the amount. CBS may make it a condition for conducting the examination that the amount is paid in advance.

7. When conducting examinations abroad, the following also applies:

  1. Well in advance and no later than 2 months before the time of the examination, the student must contact the relevant programme secretariat and indicate which examination he or she wishes to take abroad. Under special circumstances the deadline may be extended, e.g. if the examination times initially announced are changed.
  2. The student shall establish and facilitate contact between the exam location and CBS.
  3. The exam location shall appoint a person (specified by name), whom CBS can contact.
  4. The programme director shall then make an assessment of whether the conditions for conducting the examination abroad are met, cf. s. 2, and inform the student hereof.
  5. If accepted that the examination is conducted abroad, the Programme Administration shall inform the student about the conditions, including the financial conditions, cf. ss. 5 and 6.

CBS, 5 July 2021
Gregor Halff
Dean of Education

Legislation

For diploma programmes

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

The Examination Order for diploma programmes, including HD-uddannelsen (in Danish) – Bekendtgørelse om eksamener og prøver ved professions- og erhvervsrettede videregående uddannelser

Grading Scale Order (in Danish), Ministerial Order on the Grading Scale and Other Forms of Assessment of Study Programmes Offered under the Ministry of Higher Education and Science – Bekendtgørelse om karakterskala og anden bedømmelse ved uddannelser på Uddannelses- og Forskningsministeriets område

Lov om afholdelse af danske prøver og eksaminer i udlandet

Bekendtgørelse om afgivelse af erklæringer m.v.

Additional information

Additional information is available on the Danish version of this page. Caseworkers can find memorandums etc. in the caseworker forum on:

  • information about when the external examiner fails to show up
  • information about overall assessment of a written product and the oral performance (overall evaluation)
  • the rejection of a written exam product which does not fulfill the form or layout requirements
  • when an examiner can change a grade.

Students can find information about exam complaints and appeals on my.cbs.dk.

Admission and credit transfer

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Admission

HD-bekendtgørelsen – Bekendtgørelse om den erhvervsøkonomiske diplomuddannelse (HD-uddannelsen)

Bekendtgørelse om åben uddannelse på videregående niveau, with later amendments

Bekendtgørelse om fleksible forløb inden for videregående uddannelser for voksne

RKV-bekendtgørelsen – Bekendtgørelse om realkompetencevurdering i forhold til akademi- og diplomuddannelser på Uddannelses- og Forskningsministeriets område

Credit transfer

Lov om vurdering af udenlandske uddannelseskvalifikationer m.v., with later amendments

Bekendtgørelse om vurdering af udenlandske uddannelseskvalifikationer m.v., with later amendments

Bekendtgørelse om Kvalifikationsnævnet

On CBSShare, CBS-staff will find caseworker information on credit transfer at CBS.

Acts on continuing education, and on international education activities

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Lov om åben uddannelse (erhvervsrettet voksenuddannelse) m.v., with later amendments (in Danish)

Lov om videregående uddannelse (videreuddannelsessystemet) for voksne (in Danish)

Bekendtgørelse om udbud af danske erhvervsrettede videregående uddannelser i udlandet (in Danish)

Diploma programmes

Legislation in English
Only few of the acts and ministerial orders etc. in force exist in an English translation. If there is no English version or if only a historic version of the act/ministerial order exists, the Danish version is available instead.

CBS-staff should use the Danish page.

Diploma programmes at CBS: Graduate Diploma in Business Administration (‘HD-uddannelsen’).